Order Processing and Logistic Coordinator
5 months ago
Sulzer is a leading engineeringcompany with a proud heritage of innovation. Join our global teamto grow your expertise and develop innovative solutions that enablea prosperous and more sustainablesociety.
We are looking fora/an Order Processing and Logistic Coordinator to join our FE_WIBUteam in United Arab Emirates.
Your main tasks andresponsibilities:
- Review handover sheet as well ascustomer's Purchase Orders to ensure purchases meetrequirements of both buying and selling legal entities,highlighting item details and terms and conditions prior to bookingin SAP system.
- Book Sales Orders in SAP andcreate Purchase Orders.
- Overall responsibilityfor all assigned project deliverables including but not limited tohardware, financial and commercial outputs, dispute management,customer satisfaction and on timedelivery.
- Ensuring export control checks foreach orders, as well as DoA compliance.
- Paymentfollow ups , overdue checks, and creating monthly report inalignment with finance.
- Check all ordersreceived for commercial and technicalcorrectness
- Ensure Order Confirmations aresubmitted to customers in accordance with customer's PO andselling entity's OrderConfirmation.
- Monitor progress of all liveorders and ensure customers are updatedaccordingly.
- Coordinate between customers andentities to clarify and resolve procurement issues as well as"after Sales"complaints.
- Keep accurate records ofdiscrepancies and prepare monthlyreport
- Prepare and obtain shipping documentsand coordinate delivery procedures / instructions between customersand entities.
- Generate, dispatch, and trackCommercial Invoices which should be sent to customers by email andcourier.
- Submit required copies of IntercompanyInvoices, Commercial Invoices, and Proof of Delivery to FinanceDepartment.
- Update orders' latestdelivery position to maintain accuracy in Monthly Sales Forecast,and expedite as required
- Issue delivery statusreports to relevant Sales Managers.
- Completenecessary information in Sales Order's Business Reports forKPI.
- Organize and file relevant communicationsand documentations by electronic and hardcopy.
- Participate in and actively supportcompany initiatives and make improvement suggestions whereable.
- Assist , when requested, otherdepartments within Suler Pumps Middle East.
To succeed in thisrole, you will need:
- SAPconversant.
- Sales Forceconversant.
- General Computer skills –Microsoft Office etc .
- Good Oral and writtenEnglish.
- Office Administrationskills.
- Attention todetail.
- Organisational and Time Managementskills.
- Adaptability andflexibility.
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