Procurement amp Workplace Officer

3 months ago

Dubai, United Arab Emirates Talent Pal Full time
CompanyDescription
Natixis is a French multinational financial services firmspecialized in asset & wealth management corporate& investment banking insurance and payments. A subsidiaryof Groupe BPCE the secondlargest banking group in France throughits two retail banking networks Banque Populaire and CaissedEpargne Natixis counts nearly 16000 employees across 38 countries.Its clients include corporations financial institutions sovereignand supranational organizations as well as the customers of GroupeBPCEs networks.

Natixis Middle East is focusedon:

Structured finance in our fourcore sectors Natixis being one of the leading banks in financingrenewable energy.

GlobalMarkets Fixed Income Equities and Commodities.

Trade Finance Solutions

Islamic Finance

Investment Banking DCM ECM andM&A

Coverage

Natixis Middle East region spans 14 countries from Egypt to Turkeybut our main focus is in the GCC countries.

JobDescription
Manage thereception of Natixis DIFC Branch.
Supporting the businesslines and support functions in their travel arrangements andlogistics need.
Provide admin support to the Procurement& Workplace department.
Assist the Head ofProcurement & Workplace on communication topics.
Assist on the LEED and WELL certification of the Dubai Branch andmanage the ongoing operational requirements and reporting.Reception
  • Operation of the maintelephone system including directing calls to appropriateindividuals and messagetaking asrequired
  • Meeting and greeting office visitorsand clients
  • Liaise with service companies toensure key business equipment ismaintained
  • Handle management of Branch pettycash for daytoday operational expenses
  • Managemeeting room bookings
  • Receive and distributeinward mail/couriers stamp and send outgoing mail liaise withselected courier companies to ensure timely dispatch of outgoingconsignments
  • Maintaining the logbook record forvisitors
Business linesupport
  • Organising travel itinerariesincluding air travel/transfers/visas/hotelbookings
  • Scheduling business meetings andcollation of all documentsrequired
  • Communicating with other Natixisoffices worldwide
  • Telephone/Video Conferencingorganising the calls and liaising withparticipants
  • Assisting the SCM when his PA ison leave
Workplace:
  • To ensure that Natixisoffices are safe clean wellmaintained andfunctional.
  • To manage relationships internallywith stakeholders and support functions and externally withlandlord & managing agent supply partners to provideefficiency and business continuity to the Natixis Dubaioffices.
  • Manage daytodayincidents.
  • Manage the day to day requirementsof the WELL & LEEDcertifications
Adminsupport
  • Arranging corporate eventssuch as staff gatherings seminars and offsitemeetings
  • Manage the orders of printed materialsuch as business cards envelopes letterheadsetc.
Communication
  • Assist the Head ofProcurement & Workplace on communication relatedtopics
  • Act as coordinator for corporate eventsand sponsorships
  • Printing of all communicationrelated material
  • Admin for the Middle Eastwebsites
  • Manage internal communication channels(Yammer SharePoint)
Key internal contacts:
  • Various localBusiness Lines and support functions
  • HOCommunication Team
  • Others as deemednecessary
Key externalcontacts:
  • Suppliers
  • InternationalWELL BuildingInstitute

RequiredSkills/Qualifications/Experience
In addition to relevant experience and secretarial andadministrative knowledge the applicant will need to show evidenceof the following:

  • Good oraland written communication skills
  • Goodorganisational time management skills and the ability to takeinitiative
  • Excellent PC skills including WordExcel and PowerPoint
  • Attention todetail
  • Flexibility and ability tomultitask
  • Experience of assisting Directorlevels and above on admin and travelarrangements
Thisjob has been sourced from an external job board.
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