Procurement amp Workplace Officer

4 months ago

Dubai, United Arab Emirates Precision Hire Solution Full time
Description delentreprise
Natixis is a French multinational financial services firmspecialized in asset & wealth management corporate& investment banking insurance and payments. A subsidiaryof Groupe BPCE the secondlargest banking group in France throughits two retail banking networks Banque Populaire and CaissedEpargne Natixis counts nearly 16000 employees across 38 countries.Its clients include corporations financial institutions sovereignand supranational organizations as well as the customers of GroupeBPCEs networks.

Natixis Middle East is focusedon:

Structured finance in our fourcore sectors Natixis being one of the leading banks in financingrenewable energy.

GlobalMarkets Fixed Income Equities andCommodities.

Trade FinanceSolutions

IslamicFinance

Investment BankingDCM ECM andM&A

Coverage

Natixis Middle East region spans 14 countries from Egypt to Turkeybut our main focus is in the GCC countries.

Posteet missions
Manage thereception of Natixis DIFC Branch.
Supporting thebusiness lines and support functions in their travel arrangementsand logistics need.
Provide admin support to theProcurement & Workplace department.
Assist theHead of Procurement & Workplace on communication topics.
Assist on the LEED and WELL certification of the DubaiBranch and manage the ongoing operational requirements andreporting. Reception
  • Operation of the main telephonesystem including directing calls to appropriate individuals andmessagetaking as required
  • Meeting and greetingoffice visitors and clients
  • Liaise with servicecompanies to ensure key business equipment ismaintained
  • Handle management of Branch pettycash for daytoday operational expenses
  • Managemeeting room bookings
  • Receive and distributeinward mail/couriers stamp and send outgoing mail liaise withselected courier companies to ensure timely dispatch of outgoingconsignments
  • Maintaining the logbook record forvisitors
Business linesupport
  • Organising travel itinerariesincluding air travel/transfers/visas/hotelbookings
  • Scheduling business meetings andcollation of all documentsrequired
  • Communicating with other Natixisoffices worldwide
  • Telephone/Video Conferencingorganising the calls and liaising withparticipants
  • Assisting the SCM when his PA ison leave
Workplace:
  • To ensure that Natixis offices aresafe clean wellmaintained and functional.
  • Tomanage relationships internally with stakeholders and supportfunctions and externally with landlord & managing agentsupply partners to provide efficiency and business continuity tothe Natixis Dubai offices.
  • Manage daytodayincidents.
  • Manage the day to day requirementsof the WELL & LEEDcertifications
Adminsupport
  • Arranging corporate eventssuch as staff gatherings seminars and offsitemeetings
  • Manage the orders of printed materialsuch as business cards envelopes letterheadsetc.
Communication
  • Assist the Head of Procurement& Workplace on communication relatedtopics
  • Act as coordinator for corporate eventsand sponsorships
  • Printing of all communicationrelated material
  • Admin for the Middle Eastwebsites
  • Manage internal communication channels(Yammer SharePoint)
Key internal contacts:
  • Various localBusiness Lines and support functions
  • HOCommunication Team
  • Others as deemednecessary
Key externalcontacts:
  • Suppliers
  • InternationalWELL BuildingInstitute

Profil et comptencesrequises
In addition torelevant experience and secretarial and administrative knowledgethe applicant will need to show evidence of the following:

  • Good oral and writtencommunication skills
  • Good organisational timemanagement skills and the ability to takeinitiative
  • Excellent PC skills including WordExcel and PowerPoint
  • Attention to detail
  • Flexibility and ability tomultitask
  • Experience of assisting Directorlevels and above on admin and travelarrangements
This jobhas been sourced from an external job board.
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