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Office Coordinator

2 months ago

Ras AlKhaimah, United Arab Emirates Precision Hire Solution Full time

Aboutus:

Oaktech Services FZLLC is aleading management services company based in the vibrant andthriving city of Ras al Khaimah commonly known as RAK. Nestled inthe heart of the United Arab Emirates our company is committed todelivering highly effective HQ and management services to relatedforeign companies in the ARRISE Group to support the sales andtechnology teams. The role: We are seeking a highly organized and detailorientedOffice Coordinator to join our team. The Office Coordinator willplay a pivotal role in ensuring the smooth operation of our officeenvironment. Reporting directly to the Office Manager the idealcandidate will be proactive resourceful and possess excellentcommunication skills. This role offers the opportunity tocontribute to the efficiency and effectiveness of our workplacesupporting various departments and facilitating collaborationacross the organization. The Office Coordinator will report directly to theOffice Manager and collaborate closely with other members of the HRteam and various departments within the organization. Responsibilities:
  • AdministrativeSupport: Provide administrative assistance to the OfficeManager and other team members as needed including schedulingmeetings managing calendars and handling correspondence.
  • Facilities Management: Oversee themaintenance of office facilities and equipment coordinating repairsand ensuring a safe and comfortable working environment for allstaff.
  • Office Operations:Manage office supplies inventory ordering and distribution ensuringadequate stock levels and costeffectiveness. Handle incoming andoutgoing mail and packages.
  • EventCoordination: Assist in the planning and execution ofcompany events meetings and conferences including venue selectioncatering arrangements and logistics coordination.
  • Vendor Management: Liaise withexternal vendors and service providers negotiating contracts andmonitoring service quality and compliance with agreeduponterms.
  • DocumentManagement: Maintain and organize digital and physicalfiling systems ensuring accuracy confidentiality and easy retrievalof documents and records.
  • OnboardingSupport: Assist in the onboarding process for new hirespreparing workspaces coordinating training schedules and providinglogistical support as needed.
  • Communication Liaison: Serve as a point of contact forinternal and external inquiries providing information and directingrequests to the appropriate departments or personnel.
  • Adhoc Projects: Undertake specialprojects and assignments as directed by the Office Managercontributing to the continuous improvement of office operations andefficiency.

Requirements:

  • Provenexperience in an administrative or office support role preferablyin a fastpaced environment.
  • Strongorganizational and multitasking skills with the ability toprioritize tasks and meet deadlines effectively.
  • Excellent interpersonal and communication skills bothwritten and verbal.
  • Proficiency in MicrosoftOffice Suite and other relevant software applications.
  • Attention to detail and a commitment to maintainingconfidentiality and discretion.
  • Ability towork independently with minimal supervision and as part of acollaborative team.
  • Flexibility andadaptability to changing priorities andresponsibilities.


#LIMT1#LIOnsite

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