Branch Accountant

3 months ago


Sharjah, United Arab Emirates Al-Futtaim Full time

a) Cash (Revenue & Petty Cash Fund)Management

  • Collect cash / credit cardpayment against cash invoices.
  • Maintain andbalance daily collection & petty cash fund twicedaily
  • Monitoring the insurance limits ofcash/collection in vault, ensuring the insurance coverage from AOICif the cash/collection in vault exceeds thelimit
  • Ensure that collected revenue must behanded over to Transguard on a succeedingday
  • Daily collection reports should be uploadedin the shared drive provided by the AFSS
  • Allcollection / PCF verification and hand over are properly signed /filed for future references
  • Monitoring andcommunicate cheque clearance, bouncing cheques, and refundcheques
  • Ensure accurate data entry in SAP -billing cancellation & advance payments should be kept atminimum level - Cash Invoices not yet collected report should bealways cleared & monitored
  • Ensuresublet and bought-out charges are posted to Job cards for chargingthe customer.

b) Business Processes& Controls

  • All businessprocesses are conducted according to SOP and with correct levels ofsign authority
  • Ensure payments / delivery to bedone by/for the payer and if 3rd party, UT verified by the BranchManager should be secured
  • Ensure that pettycash expenses are paid with appropriate approval as per DOA,liquidity of petty cash must be maintained for smooth branchoperations

c) Accounts ReceivablesManagement (AR Management)

  • Daily /Weekly / Monthly monitoring of branch AR report (all creditfacilities provided) and follow-up with concerned channels toensure timely collection of all outstanding / overdueinvoices
  • Maintain list for all creditfacilities provided to branch credit customers including creditlimit / credit period / main contact details / credit facilitydocuments if possible

d) Maintainproper invoice filing with complete document set (Job card, LPOetc.) for easy retrieval.

e) Invoicing &Delivery Management

  • Perform financialtransactions and process invoices in a timelymanner.
  • Ensure all relevant AFM documentprocesses are strictly adhered to ensure all bank payments aremet
  • Ensure Revenue/Provision in place andAssignee clause is without error
  • Substantiatesfinancial transactions by auditingdocuments.
  • Perform record keeping of allfinancial operations.
  • Manage Intra &Internal Sales including GovernmentSales.
  • Authorization of all in house AFM sales& credit customers.
  • Daily invoicesummary for credit invoices & sales return cases, monitorall outstanding debts & report.
  • Support& Guiding of Matrix managers, Sales team and SalesAdmin.

f) Petty CashManagement

  • Verify all cash &cheque transactions from the previous day and encode intoSAP.
  • Strict adherence of AFM company policyregarding customer refunds, maintain log for trackingpurposes.
  • Monitoring Petty clash float forensuring adequate balance and reviewing pendingre-imbursements/claims for submission.
  • PerformSurprise Cash Count as per SOP.

g)Financial Reporting, Cost & InternalControls

  • Finance related processes areconducted in compliance with AFM policies & procedures(SOPs).
  • Supporting in monitoring Opex &Capex.
  • Monitor & maintain AFMadministration document process is adhered at alltimes.
  • Monitor clearance of Open POs follow upwith COT & Showroom Admin Team everymonth
  • To carry out Ad Hoc tasks/reports asrequired by the FBP/ FM / BranchManagement

h) Accounts ReceivablesManagement (AR Management)

  • Reviewingand ensuring of timely submission of Secondsets.
  • Daily / Weekly / Monthly monitoring ofbranch AR report (all credit facilities provided) and follow-upwith concerned channels to ensure timely collection of alloutstanding / overdue invoices
  • Maintain listfor all credit facilities provided to branch credit customersincluding credit limit / credit period / main contact details /credit facility documents if possible
  • Reconcilecredit customer accounts
  • Lead the GHQ processand AR.

i) To carry out Ad Hoc taskslike new set up projects and exceptional reports as required by theFBP/ FM / Branch Management.


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