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Administrative Assistant
3 weeks ago
RoleResponsibilities
- Serve as the key point of contact foradministrative support and activities related to the SCD MmarketingTeam.
- Handle all duties with a high degree ofintegrity, professionalism, andconfidentiality.
- Create agendas and scheduleand plan meetings across multiplecalendars
- Assemble PowerPoint or otherpresentation materials and plan / arrange for anymeals/refreshments needed.
- Organize travelarrangements, reconcile expense reports, an provide interface forapplications for Corporate AE cards asnecessary.
- Organize documents and maintain aninventory of electronic and hard copy files allowing for easyaccess.
- Open and track all purchase orders andwork with vendors to ensure invoices are paid in a timely manner;liaise with finance as needed.
- Manage/Openpurchase orders through Pfizer's Ariba system and trackinginvoices.
- Manage set-up and logistics for largeor off-site meetings.
- Identify, evaluate, andpartner with cost-effective vendors in the execution of theactivities.
- Ensure accuracy of work and usejudgment to determine work methods in differentsituations.
- Contribute ideas, fostering paceand enthusiasm, negotiating timely execution ofwork.
- Suggest and implement processimprovements for administrative tasks.
- Prepareteam communication material asrequired.
- Support on-boarding activities andteam development and training.
- Facilitateresolution of difficult issues and problems that arise within scopeof responsibilities.
- Provide administrativesupport and serve as backup administrative support for otherdepartments, when necessary.
- Take personalaccountability for quality of own work that impacts the department,manages own time, professional development, prioritizeworkflow.
- Support activities associated withsite / department operational /cultural transformationgoals.
BasicQualifications
- High School Diploma orGED.
- 6+ years'experience.
- Demonstrated planning andorganizing skills.
- Demonstrated administrativeexperience with an ability to carry out all office functionsproficiently, and to complete quality work on a timelybasis.
- Excellent attention to detail andinterpersonal skills.
- Excellent judgment aswell as the ability to work with confidential documents andinformation.
- Proficiency in Microsoft OfficeSuite required, especially PowerPoint, Excel, Word, MS Office andother features.
- Prior experience as anAdministrative Assistant or providing administrative support toexecutive leadership in a global organization preferred but notnecessary.
- Knowledge of the pharmaceuticalindustry and healthcare environment preferred but notnecessary.
- Exposure to SAP, Ariba, Concur,WorkDay preferred but not necessary.
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