Executive Assistant To The Ceo

Found in: beBee S AE - 4 weeks ago

Umm alQuwain, United Arab Emirates Paradox Full time
b' Wait a minute. Deep inside you are looking for a new adventure with\xe2\x80\xa6 Freedom: feeling free to work remotely or hybrid and being trusted to deliver Ambition: growing up surrounded by smart colleagues driven to create something big Impact: contributing to transform people lives at scale and feel your own impact in the company
And you deserve it because you: Are dedicated to creating a great experience for the people you work with Have a strong ability to juggle between various projects with a lot of autonomy Are known to be detail-oriented and a problem-solver Know how to use digital tools (Notion, Airtable\xe2\x80\xa6) to their best capacity
You want to put your skills as an executive assistant, organization, project management at the service of a CEO to allow him to focus on accelerating the growth of the company and having an impact on thousands of customers? If you dream of a life that feels more like an adventure with its twists & turns and challenges rather than a mapped out and stable life... Then this job might be for you
This is a full-time position, carried out from our beautiful offices in Dubai or requiring frequent travels to the UAE. French and English fluency is required.
But maybe YOU WONDER WHAT\xe2\x80\x99S OUR STORY ? - At Paradox, we are convinced that people do not want \xe2\x80\x9cjust a job\xe2\x80\x9d anymore. We are all craving to have an impact through our professional journey. Some want to start their own venture, some want to become an intrapreneur in their current organization, some others just want their day-to-day tasks to have more meaning. PARADOX HAS ONE GOAL: TO EMPOWER PEOPLE AND ORGANIZATIONS TO LIVE THEIR TRUE AMBITIONS. But where do we start? If you have an interest in personal development, you probably already know that: Making things happen is a real struggle when you don\xe2\x80\x99t know what truly inspires you and how to get there ; Available resources are either boring or full of crazy unsubstantiated theories . It needs to change, and we\xe2\x80\x99re here to make it happen \xef\xb8\x8f OUR AMBITION IS TO MAKE SUCCESS THE ONLY POSSIBLE OUTCOME FOR OUR CLIENTS (WHATEVER SUCCESS MEANS FOR THEM), BY CRAFTING INNOVATIVE & CAPTIVATING BREAKTHROUGH EXPERIENCES. In other words, we want to make personal growth as entertaining as watching Netflix. How, you might be wondering? We travel the world and surround ourselves with top entrepreneurs (Richard Branson - Founder of Virgin, Marc Simoncini - Founder of Meeting, Fred Mazzella - Founder of BlablaCar), world athletes (Frederick Bousquet - World record in 50m free swimming, Frank Leboeuf - WorldCup Footballer), and artists (Gad Elmaleh - Comedian, Barry Osborne - Producer of Lord of the Rings and Matrix) ; We reverse engineer their strategies for achieving success and lean on the latest researches about neuroscience ; We deliver trainings & educational contents around Power Skills (critical thinking, productivity, leadership, public speaking, coaching, stress management, etc.), self-growth and performance, through a balanced set of e-learning programs, events and edutainment videos . From one well-known Founder to a team of +80 people today (and counting), this approach has paid off and enabled us to exceed 2 million followers on social networks, and to have thousands of people attending our online events and training courses. And here are the vessels we embarked on to complete our mission: Effective Coaching Institute Business Tribe David Laroche TOGETHER, WE ARE DRIVEN BY ONE DREAM: Helping 100 000 people achieve their dream and display their pictures on what we call the \xe2\x80\x9c100 000 dreams wall\xe2\x80\x9d ; Giving our clients access to constant personal growth by reinventing their learning experience ; Have Will Smith and Richard Branson in our next documentary. And that\xe2\x80\x99s where you come in. YOUR MISSION - Your mission is to be the right-hand person to the CEO, David, providing critical support and ensuring that our day-to-day operations run smoothly. You will be a key player in helping David stay focused on strategic direction and growth. 1 | EXECUTIVE SUPPORT As an Executive Assistant, you will provide support in all aspects of David\xe2\x80\x99s day-to-day work In order to do that, you: Manage the CEO\xe2\x80\x99s schedule, including calendar management, travel arrangements, and meeting coordination Assist with email and phone communications, drafting emails and responding to inquiries on behalf of the CEO Ensure David\xe2\x80\x99s contacts receive a high level of service and create \xe2\x80\x9cawe\xe2\x80\x9d in every interaction, whether it\xe2\x80\x99s through email or his social media accounts Proofread contracts and coordinating legal projects with lawyers Prepare and organize documents, reports, presentations, and other materials Conduct research and gather information as needed Take notes during meetings and format them 2 | ORGANIZATION AND COORDINATION To ensure that the CEO\'s office runs smoothly and efficiently, you will need to be highly organized and able to multitask effectively In order to do that, you: Coordinate travel arrangements for the CEO, including flights, hotel bookings, and ground transportation Ensure that all meetings are scheduled and confirmed in a timely manner Track and manage the CEO\'s expenses and reimbursements Ensure that all paperwork and other administrative tasks are completed on time and accurately Find and negotiate with top tier service providers, suppliers, partners Manage David\xe2\x80\x99s day-to-day personal administration, including: management of leases, visa applications and renewals, payment of service charges, depositing cheques, negotiations of rental agreements Manage other personal errands, including: arranging dinners/lunches, selecting gifts for team members and personal relationships, depositing cheques, being the point of contact for banking and other critical relationships
3 | PROACTIVE AND STRATEGIC THINKING As a growing company, we are always looking for ways to improve processes and enhance productivity, and as the Executive Assistant to the CEO, you will be a key player in this effort In order to do that, you: Constantly assess the CEO\'s daily tasks and identify areas where processes can be streamlined, and efficiency can be enhanced Stay up-to-date with industry trends and best practices Identify potential issues and provide solutions in a timely manner Support the team in documenting and improving internal processes Maintain a positive and proactive attitude to support the CEO in achieving their goals 4 | TEAMWORK AND COLLABORATION To support the CEO effectively, you will need to work closely with other members of the senior leadership team and other departments within the organization In order to do that, you: Collaborate with other members of the senior leadership team to ensure that the CEO\'s priorities are aligned with the organization\'s overall goals and objectives Work closely with other departments to ensure that the CEO\'s office is integrated with the rest of the organization Provide support and assistance to other members of the team as needed Support and monitor completion of internal projects
5 | OTHER COOL PROJECTS As our company continues to grow, there will be many exciting projects and initiatives that will require your support and expertise In order to do that, we might work together on: Supporting the organization of company events and initiatives Supporting the CEO in public speaking engagements and interviews Assisting with special projects and initiatives as assigned by the CEO And a lot more
DO YOU RECOGNIZE YOURSELF ? - Must have: Strong desire to create \xe2\x80\x9cawe\xe2\x80\x9d: Going above and beyond to anticipate needs, exceeding expectations and delivering exceptional service are second natures to you. Excellent communication skills: You are an exceptional communicator with strong interpersonal skills, and can interact effectively with people at all levels of the organization. Proactivity: You are a self-starter with a proactive attitude, and can anticipate the needs of the CEO with minimal direction and take initiative to ensure their success. Adaptability: You are adaptable and can work well under pressure, handling unexpected situations and shifting priorities with ease. Attention to detail: You have an eye for detail and can spot errors or inconsistencies in information, documents, and processes, ensuring that all work is accurate, complete, and of high quality. Digital savviness: You are comfortable with technology and have a strong understanding of digital tools, software, and social media platforms, and can leverage these tools to help the CEO stay organized, connected, and informed. We are quite obsessed with Notion, Airtable, and new digital tools Personality: Analytical Mind: You are able to process and analyze complex information quickly, extracting key insights and presenting them in a clear and concise manner, to help the CEO make informed decisions. Growth over Ego: You give and receive honest feedback on a continual basis, at all levels of the team, including leadership. Discretion: You understand the importance of discretion and confidentiality, and can handle sensitive information with professionalism and tact. Experience: You demonstrate strong project management skills. You have significant work experience in fast paced environments. You have 3+ years of experience supporting C-Suite. Language French: native or bilingual. English: fluent. You can hold a conversation on specific details with English-speaking colleagues. Our chosen language for written communication is English. Currently, 10% of the team is English-speaking, a % which will continue to grow. IT MIGHT NOT BE FOR YOU - If: You don\xe2\x80\x99t like to be challenged and grow in your job You don\xe2\x80\x99t usually try to improve the processes in place: if they are here, there is a reason You like to have very specific tasks assigned to you that won\xe2\x80\x99t evolve in the course of a year You like to be told what to do or how to do something on a daily basis None of the following reflects your personal interests: personal development / coaching / professional growth / education / edtech / teaching / edutainment / impact startups WHY JOIN US - Growth & Ambition Being surrounded by top team who strive to perform whilst being in a good mood
No more bosses, but ongoing conversations to support your professional development
\xef\xb8\x8f Being part of an ambitious company with a lot of growth opportunities Impact & Meaning Playing a crucial role in the development of a company whose content and products are enjoyed by millions of people
Waking up in the morning knowing you are making a difference: we receive messages every day from clients who have successfully lost weight, quit smoking, reach a mile stone in their business, built better relationships, and made positive changes in their lives. As Yannick, our community manager, says:
\xe2\x80\x9cTo make a long story short, Paradox is a growth adventure on steroids, an adventure where you grow personally, whilst helping others do the same.\xe2\x80\x9d But that\xe2\x80\x99s not all, we believe that driven people deserve\xe2\x80\xa6 Freedom & Well Being A company culture based on autonomy & accountability
Flexible working hours
A remote culture from day one with the freedom to work from wherever you want
Magnificent offices in Dubai, Paris and soon Lisbon: you\xe2\x80\x99re at home worldwide
Standing desks paid by the company, if you live far from our offices
Macbook: to be the most efficient in your work
350\xe2\x82\xac per year paid by the company to take care of yourself (for your gym, or dance class or whatever make you feel great)
150\xe2\x82\xac per year paid by the company to boost your knowledge (books, education): we are passionate about learning and want to support your growth)
1:1 coachings: a Paradox coach supporting you personally or professionally to live your best life
Annual team building: spoiler alert, our team building this year is in Cyprus HOW TO APPLY - That job description resonated with you? Click on "Apply for this position" and fill out a short questionnaire (7 to 8 minutes) to tell us more about yourself and send us your CV Hiring process A 6 to 8 minutes application survey. A 15-30 minutes video call with Candice, our Talent Acquisition Manager, to assess the fit between the position, the company, and your own career path. A video-call focused on your career with Candice to review your background & see how we can match your desires with our needs. A culture-fit video call with Timy to check in depth the alignment between you and our values and culture. A call with David, our CEO, to discover each other\'s mindset Reference calls to get in-depth insights about how you work in different environments, make your onboarding easier, and give everybody on the team the insurance to be surrounded by A-Players. Welcome aboard About our hiring process Our recruitment process is tailored to do our best to avoid that you or us realize that we\xe2\x80\x99re not a perfect fit in two or six months. It might seem long, but every step serves a purpose and will allow us to get to know you better as much as it\xe2\x80\x99ll help you understand more where you\xe2\x80\x99ll be stepping in. We also want you to have time to ask all of your questions regarding your job description, the long-term vision of your team and the company, our values, with the relevant interlocutor in front of you. The steps mentioned above can be rearranged depending on yours and the interviewer\xe2\x80\x99s availability. A virtual coffee with members from your future team as well as a short video call with the CEO can be scheduled on request at the end of the process if you need additional insights in order to make the decision of joining Paradox. How to nail your Paradox application? Tailor your CV & application to our specific job description and company. Attention to detail is important as an employee as it is as an applicant
Complete the different steps of the application process in a timely manner, to ensure you don\xe2\x80\x99t miss out on this opportunity
Help us organize calls with your previous managers (or colleagues and/or clients depending on context and positions) at the end of the recruitment process.
Prepare your interviews and the questions you will ask at each step, depending on who\xe2\x80\x99s conducting it.

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