Private Secretary

Found in: beBee S AE - 1 month ago

Dubai, United Arab Emirates JR Group Full time
b' Designation: Private Secretary & Operations Support (Male) Job Type: permanent Duties & Responsibilities: Your main responsibilities in this role include the following: Act as the point of contact between the individual and internal/external parties via phone calls and other methods of communication. Meeting and greeting visitors at all levels of seniority Screen and direct phone calls and distribute correspondence Handle requests and queries appropriately Managing and organizing diaries, and scheduling appointments, meetings, and events. Scheduling appointments, maintaining an events calendar, and sending reminders. Discretion and an understanding of confidentiality issues. Making transport, business accommodation, and travel arrangements Organizing events and conferences. He works as a facilitator for his master and manages social and familial ceremonies. Preparing facilities for scheduled events and arranging refreshments, if required. Preparing reports, presentations, and briefs. Maintaining databases and filing systems. Collating and filing the manager\xe2\x80\x99s business requirements, Make travel arrangements. Take dictation and minutes and follow ups on outstanding tasks Produce reports, presentations and briefs Reporting to executive management and performing secretarial and administrative duties as directed. Typing, formatting, and editing reports, documents, and presentations. Transcribing from dictation. Entering data, maintaining databases, and keeping records. Managing internal and external correspondence on behalf of senior management. Copying, scanning, and faxing documents, as well as taking notes. Ordering office supplies and replacements, as well as managing mail and courier services. Observing best business practices and etiquette. Requirements Proven work experience as a Private Assistant with 3-4 years managing senior management & proprietors of companies. English proficiency. Arabic language additional preferable skill. Outstanding organizational and time management skills Up-to-date with latest office gadgets and applications Ability to multitask and prioritize daily workload Excellent verbal and written communications skills Discretion and confidentiality High School degree, PA diploma or certification would be considered an advantage Certification in secretarial work, office administration, or related training. Extensive experience in creating documents and spreadsheets, using office software such as MS Word, Excel, and PowerPoint. Advanced typing, note-taking, recordkeeping, and organizational skills. Ability to manage internal and external correspondence. Working knowledge of printers, copiers, scanners, and fax machines. Proficiency in appointment scheduling software such as MS Outlook, as well as call forwarding. Excellent written and verbal communication skills. Exceptional interpersonal skills. Ability to follow established processes Highly organized with excellent time management skills Ability to communicate clearly and concisely with clients of all levels both internally and externally Experience in creating and maintaining office management systems and procedures Ability to multitask and prioritize workloads High level of attention to detail Mandatory Skills Male, Aggressive, Task Master, Go Getter, Charming Personality. Customer service skills is utmost important. Par Excellence Communication & Correspondence skills Excellent Interpersonal skills Exemplary planning, Strong Time management & organizational skills Proactive, detail-oriented, and organized Proven ability to manage a flexible schedule beyond regular office hours Always available, mobile, and open to travel Outstanding verbal and written communications skills Ability to interact with high profile clients and executives Job Type: Full-time Salary: From AED6,000.00 per month Experience: secretary: 3 years (Preferred)

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