Executive Secretary

3 weeks ago


Dubai, United Arab Emirates Conares Full time

We are looking for a competent Executive Secretary to support high-ranking officials in our company. You will be the one to organize and maintain the executive s schedule and assist them by performing a variety of administrative tasks.
Responsibilities
• Keep an accurate record of tasks and follow-ups, ensuring they are executed in a timely manner.
• Receive and screen phone calls and redirect them when appropriate
• Maintain executive s agenda, assist in planning schedules, appointments and meetings.
• Attend meetings, keep minutes and follow up on action items.
• Handle and prioritize all outgoing or incoming correspondence
• Make travel arrangements for executives
• Handle confidential documents ensuring they remain secure
• Maintain electronic and paper records ensuring information is organized and easily accessible
• Conduct research and prepare presentations or reports as assigned
• Oversee and manage social media profiles of executive.
• Coordinate and oversee special projects as directed by executive management.

Desired Candidate Profile
Profile:

• Degree in business administration or relative field
• Proven experience as executive secretary or similar administrative role
• Proficient in MS Office, ERP Software and Social Media Platforms
• In depth knowledge of office management and basic accounting procedures as well as technical vocabulary of our industry
• Familiarity with basic research methods and reporting techniques
• Excellent organizational and time-management skills
• Outstanding communication and negotiation abilities
• Integrity and confidentiality

Education:
Bachelor of Business Administration(Management)
Gender:
nm
Nationality:
Any Nationality

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