Subcontract Administrator II

1 month ago

dubai, United Arab Emirates Amentum Full time
Essential Responsibilities:
Coordinate, develop, and produce subcontract documentation such as subcontracts agreements, modification task/delivery orders, solicitations, estimates, cost/price analyses, negotiation memorandums justifications, determinations, special contract provisions, representations, certifications, and correspondence.
Assist in coordinating, developing, and producing procurement documentation such as acquisition plans, source selection plans and evaluation criteria, Request for Proposals, agreements, profit analyses, statements of work, data submittal requirements, and proposal preparation instructions.
Assist in selecting the appropriate Subcontract type (FFP, CR, T&M, IDIQ, etc.) that is best suited for the prime contract, program needs, and overall risk profile.
Assist in evaluating proposals and quotations, determining offer responsiveness, responsibility, and eligibility for award, and provide support for discussions and negotiations.
Develop and maintain subcontract files. Monitor and track subcontractor deliverables.
Review and process subcontract purchase requisitions.
Conduct subcontract file reviews in support of Government audits.
Assist in drafting, reviewing, and negotiating teaming and non-disclosure agreements.
Coordinate with accounting and finance departments in administering subcontract invoicing and payments, job cost management, contract audit/filing, and closeout process.
Ensure compliance with CPSR, FAR/DFARS, Agency-specific regulations and Amentum policies and procedures for subcontracts and procurement.
Ensure subcontract requirements are met, monitor cost status, assist in cost management, and coordinate issue resolution with customers.
Ensure the management of subcontract file(s), prepare and control of all modifications and correspondence.
Interface and coordinate with subcontractors and service providers, as well as Amentum HR, Finance, AP, and Program teams. Participation in cross-functional collaboration and tiger teams.
Support small business goals on assigned subcontracts, coordinate with technical staff, maintain records, and participate in small business outreach activities.
Assist in the development of negotiation strategy and assist in conducting negotiation of terms and conditions with subcontractors.
Review supplier proposals, including analysis of solicitation requirements and proposal responses.
Maintain and process purchase orders, releases, and modifications in Amentum’s business systems.
Close out subcontracts.
Perform other Global Supply Chain Management duties as assigned.
Minimum Position Knowledge, Skills, and Abilities Required:
Bachelor's degree in Business Administration or related field, and three (3) years of experience in subcontracts, procurement, supply chain or related field, or a Master’s degree and up to two (2) years of experience. For this role, at least one (1) year of prior experience must be directly with subcontract administration.
Two (2) years of experience in procurement or related field may be substituted for each year of the four (4) years of college.
Excellent communication and basic negotiation skills; and working knowledge of Sharepoint, Microsoft Office Suite, and integrated software applications.
Preferred Knowledge, Skills, and Abilities:
Experience with Costpoint, IBM’s Maximo system, or similar ERP system, to include use of the purchasing module.
Process improvement experience in a recognized methodology (Lean Six Sigma, CMMI, ISO)
Knowledge of various subcontract types (Cost-Plus, Fixed Price, Time & Materials, and subsets thereof)
Other systems experiences preferred: AMRO, IBM Maximo, Hyland OnBase, Unanet, IBM Cognos, Deltek Time and Expense, OnPoint, Centresuite systems
Capture and Proposal support experience in global markets.
Knowledge Local Labor Laws as it pertains to subcontract labor
Specialized knowledge in food purchasing and supply, waste management, labor, construction type subcontract agreements.
Experience with negotiating agreements global companies, and corporations.
Work Environment, Physical Demands, and Mental Demands:
Typical office environment with no unusual hazards, occasional lifting to 20 pounds, constant sitting while using the computer terminal, constant use of sight abilities while reviewing documents, constant use of speech/hearing abilities for communication, and constant mental alertness; must possess planning/organizing skills and be able to work under deadlines.
May be required to travel domestically and internationally on short notice to include travel to austere environments under harsh living conditions.
OCONUS: Location is based in JLT, Dubai, UAE
Amentum is proud to be an Equal Opportunity Employer. Our hiring practices provide equal opportunity for employment without regard to race, religion, color, sex, gender, national origin, age, United States military veteran’s status, ancestry, sexual orientation, marital status, family structure, medical condition including genetic characteristics or information, veteran status, or mental or physical disability so long as the essential functions of the job can be performed with or without reasonable accommodation, or any other protected category under federal, state, or local law.Labor Law PostersEEO including Disability/Protected Veterans
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