Office Administrator

منذ 3 أسابيع

Dubai, DU, الإمارات العربية المتحدة Advance Maintenance Technology Consultants دوام كامل

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Key Responsibilities
- Handle day-to-day office administration, including correspondence, filing and scheduling
- Issue and manage gate passes and visitor passes for employees, visitors, suppliers, subcontractors and delivery vehicles, maintaining accurate entry and exit records
- Coordinate with security and site teams to verify visitor details, obtain approvals and ensure access control procedures are followed
- Process and track permits and access passes for project sites, labor camps and client premises, and follow up on renewals
- Prepare, organize and maintain project documents such as contracts, subcontractor agreements, purchase orders, delivery notes, site reports and material approvals
- Coordinate with project managers, site engineers and foremen to collect timesheets, attendance records and site updates
- Support procurement by preparing quotation comparisons, following up with suppliers and tracking deliveries
- Maintain records of company licenses, insurance, permits, vehicle registrations and equipment documents, and track renewal dates
- Assist HR with employee records, onboarding, visas and labor documentation, leave records and attendance
- Support accounts by organizing invoices, processing payment requests and tracking petty cash and expenses
- Manage office supplies, equipment, company vehicles and site camp requirements
- Prepare reports, letters, tenders and meeting minutes as required
- Ensure compliance with company policies, document control procedures and health and safety requirements
- Handle phone calls and emails professionally on behalf of the company
- Bachelor's degree in Business Administration or related field, providing a solid foundation in organizational management.
- Minimum of 3 years of experience in an administrative role, showcasing a proven track record of efficient office management.
- Professional certifications such as CAP (Certified Administrative Professional) are preferred, validating expertise in administrative functions.
- Experience in a corporate environment, particularly in fast-paced industries, demonstrating adaptability to dynamic work conditions. Pay: AED2,500.00
- AED4,000.00 per month Work

Location:
In person

Office Administrator

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وظائف مشابهة في Dubai

أهم المدن

الأمريكتين

أوروبا

آسيا / أوقيانوسيا

أفريقيا

Office Administrator

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وظائف مشابهة في Dubai

أهم المدن