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. Office & Administrative ManagementHandle day-to-day administrative operations, including correspondence, filing, document management, and office supplies.Maintain a well-organized and safe office environment in compliance with QHSE (Quality, Health, Safety & Environment) standards.Coordinate meetings, appointments, and travel arrangements for management and project staff.Manage incoming and outgoing communication, courier, and mail distribution.2. Project & Document SupportAssist in maintaining project-related documentation such as drawings, transmittals, approvals, and correspondence.Work closely with document control and engineering teams to ensure accurate and timely documentation flow.Maintain registers for project documentation, vendor records, and contractual documents.3. Procurement & Logistics CoordinationSupport procurement by preparing purchase requisitions, obtaining quotations, and coordinating with suppliers and contractors.Track material deliveries, invoices, and ensure timely follow-up with vendors.Arrange logistics for personnel and materials between office, site, and client facilities.4. HR & Compliance AssistanceMaintain employee attendance, leave records, and timesheets for office and project staff.Support HR with onboarding, induction, and mobilization/demobilization processes for employees and subcontractors.Ensure administrative activities comply with company standards, legal, and regulatory requirements.5. Financial & Reporting ResponsibilitiesAssist in managing petty cash, office expenses, and administrative cost tracking.Prepare periodic administrative and logistics reports for management.
