Administrative Assistant/Receptionist(female)

1 day ago

Dubai, Dubai, United Arab Emirates capital engineering consultancy Full time

Position: Administrative Assistant / Receptionist (Female)

Location: Dubai, UAE

Industry: Engineering Consultancy

Experience: 2–5 years (UAE experience preferred)

Availability: Immediate / Short notice preferred

Key Responsibilities:

  • Handle front desk operations and professionally welcome clients, consultants, contractors, and authorities.
  • Manage incoming calls, emails, and correspondence; redirect to concerned departments.
  • Coordinate meeting schedules, meeting rooms, and visitor access.
  • Prepare official letters, reports, transmittals, and basic consultancy documentation.
  • Maintain organized filing systems (electronic and hard copy) in line with consultancy standards.
  • Assist administration and HR with attendance, leave tracking, and staff coordination.
  • Manage office supplies, stationery, and petty cash records.
  • Coordinate courier services, incoming/outgoing mail, and document dispatch.
  • Support project teams with basic administrative and document control tasks.
  • Ensure reception and office areas are professional, organized, and presentable.

Requirements:

  • Female candidate (company requirement).
  • Proven experience as an Administrative Assistant / Receptionist in an Engineering Consultancy.
  • Strong communication skills in English (Arabic is an advantage).
  • Proficient in MS Office (Word, Excel, Outlook).
  • Well-presented, professional, and client-oriented.
  • Ability to multitask and work independently with minimal supervision.
  • Familiarity with UAE consultancy procedures and documentation is an advantage.

Qualifications:

  • Diploma or Bachelor's degree in Business Administration or related field preferred.

Job Type: Full-time

Application Question(s):

  • what is your notice period ?

Experience:

  • Administrative Assistant / Receptionist : 3 years (Required)
  • UAE : 2 years (Required)

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