Executive Assistant

4 days ago

Sharjah, Sharjah, United Arab Emirates NMC Health plc Full time

The Executive Assistant to the Hospital Director provides high-level administrative support to the Chief Executive Officer, ensuring efficient operation of the executive office. This role requires exceptional organizational skills, discretion, and the ability to manage multiple priorities in a fast-paced environment. The Executive Assistant acts as a trusted partner, handling confidential information, coordinating executive communications, and serving as a liaison between the Hospital Director and internal/external stakeholders.

Executive Support

  • Manage the Hospital Director's calendar, travel, and meeting logistics with accuracy and discretion.
  • Draft, review, and manage correspondence, reports, presentations, and internal communications.
  • Coordinate and prepare materials for executive and board meetings, including agendas, minutes, and follow-ups.
  • Serve as a liaison between the internal/external stakeholders, ensuring timely and effective communication.
  • Maintain confidentiality and handle sensitive information with the utmost professionalism.

KPI & Reporting

  • Collaborate with business units to collect, consolidate, and analyze key performance indicators (KPIs).
  • Prepare monthly, quarterly, and annual performance dashboards and reports for the Hospital Director and executive leadership.
  • Monitor progress against strategic goals and highlight variances or areas requiring attention.
  • Assist in the development of executive summaries, board packs, and business review presentations.
  • Support the Hospital Director in data-driven decision-making by providing insights and recommendations based on performance metrics.
  • Coordinate with Finance, HR, and Operations to ensure alignment of reporting and business objectives.

Strategic & Project Support

  • Assist in tracking and managing strategic initiatives and special projects led by the Hospital Director.
  • Follow up with stakeholders on project milestones, deliverables, and deadlines.
  • Conduct research and prepare briefing materials to support executive meetings and external engagements.
  • Support the Hospital Director in stakeholder engagement, including drafting speeches, talking points, and event materials.
  • Maintain a high-level understanding of company priorities to anticipate needs and proactively manage tasks.

Administrative & Operational Excellence

  • Maintain organized records, files, and documentation for the executive office.
  • Coordinate logistics for internal and external events involving the Hospital Director.
  • Support internal communication efforts, including announcements, and leadership messages.
  • Continuously improve administrative processes to enhance efficiency and effectiveness.
  • Perform duties as directed by Hospital Director

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