HR & Admin Assistant

7 hours ago

Abu Dhabi, Abu Dhabi, United Arab Emirates First Select Employment Services Full time
  1. Monthly Manhour Report to HSE
  2. Monthly follow-up for TWP expiry, Visa & EID expiry, Work Permit expiry, Passport expiry, CICPA Pass expiry in coordination with PRO/HR officer & Administrator
  3. Employee Leave entries on HR portal (Focus HCM) and employee file management.
  4. Payday Card management for ME, MEM and all project related TAs (i.e., Fujairah, DEWA, Rotating etc) including application, collection, distribution, cancellation, log register.
  5. CICPA Pass management for ME, MEM and all project related TAs (i.e., Fujairah, Rotating, Operations etc) including application, collection, distribution, cancellation, log register.
  6. Manage and control over the Office Stationary, office equipment supplies and maintenance.
  7. Prepare Local Purchase Order as per approved Purchase Requisition (for Air ticket, stationery, office supplies etc.)
  8. Send Purchase order to supplier and follow up (for Air ticket and stationary)
  9. Maintain company rental Car File and renewal updates
  10. Driver Trip sheet / Time sheet verification to be complete on weekly basis and record managements.
  11. Follow-up for time sheet entries till 15th of every month and generate report for payroll.
  12. Manage and control over for verifying Etisalat & ADDC bills and forward to Accounts department for payment including personal call deduction for payroll.
  13. Coordination of daily Transportation for guests
  14. Coordination with drivers for guest and local transport as when required
  15. Maintain incoming and outgoing correspondence register (Fax & Email)
  16. Assist and support Admin & HR Manager for filing, documentation, maintain Agreement File, Job contracts, coordination of travel & hotel bookings related to senior delegates, coordinate appointments and meetings etc.
  17. Assist and support Human Resource Management activities according to workflow assignments.
  18. Prepare company correspondence i.e., Letter and Memo related to Admin & HR department
  19. Book conference room for Client visit, internal meetings.
  20. Carry duties from time to time as assigned by the Department Head
  21. Filing of administrative documents (including Hard and soft copy)
  22. Support and assist any other tasks arise on the departmental requirements.
  23. All correspondence and coordination for workshop accommodation (letters, memo, gate pass etc)
  24. Coordination of employee Health Insurance process, additions, deletions, documentation, reimbursement claim etc.
  25. Coordination of all type of event arrangements (e.g. Power Gen, Adipec, employee wellbeing activities etc.) as per Department requirement and instruction
  26. Company document update, indexing, scanning, recording filing etc. when required as per standard practice. Also weekly follow-up and reporting
  27. Pay Day Card record update, maintain log register, coordination with Finance House, reporting.
  28. Update and Maintain Sustainability Record related to Business Travel.
  29. Update and Maintain record of Business Trip & Field Service applications.
  30. Ensure compliance with QMS & HSE company policy & procedures.
Desired Candidate Profile
  • Graduate in any bachelor's degree,
  • Proficient in MS Office Applications (i.e., Word & Excel, PowerPoint etc)
  • bility to deal and communicate at all levels
  • Good organizational skills

Year of Experience - Min. 2-4 years of relevant experience with at least 2 years' experience in Admin/HR roll supporting a small/large, complex organizations, preferably energy or oil and gas industry.

  • HR & Admin Assistant

    2 days ago

    Abu Dhabi, Abu Dhabi, United Arab Emirates Duri Clinic Full time

    We are seeking a dedicated HR & Admin Assistant to support our clinical operations with a strong background in recruitment, administration, DOH requirements, and audit coordination. The ideal candidate should be organized, proactive, and experienced in healthcare regulatory processes.Key Responsibilities:Assist with end-to-end recruitment, including job...

  • Female Admin and HR Assistant

    2 weeks ago

    Abu Dhabi, Abu Dhabi, United Arab Emirates Anchor Manpower Solutions LLC Full time

    Job Title: FEMALE ADMIN & HR ASSISTANT (Accounts Background)Location: Abu Dhabi CityJob Type: Full-time (Permanent)Job Description: We are looking for a Female Admin & HR Assistant with a strong accounts background to support our administrative, human resources, and basic accounting functions. The ideal candidate will be organized, detail-oriented, and...

  • HR & Admin Assistant

    7 days ago

    Abu Dhabi, Abu Dhabi, United Arab Emirates PROMPT Holding Full time

    Job description:The HR and Admin Assistant is responsible for providing support to the Human Resources /Administration department. This includes assisting with recruitment, managing employee documentation, coordinating visa processing, handling health insurance applications, and performing various administrative tasks.Responsibilities:Maintain and update...

  • HR Admin

    7 days ago

    Abu Dhabi, Abu Dhabi, United Arab Emirates PRIME EX GCC Full time

    Job Summary:Our medical center is seeking a UAE National HR Admin to support HR operations, employee documentation, and day-to-day administrative tasks in line with facility policies and Abu Dhabi regulations.Key Responsibilities:Assist with employee onboarding, documentation, and HR records.Coordinate attendance, leave management, and staff...

  • HR & Admin Assistant

    1 week ago

    Abu Dhabi, Abu Dhabi, United Arab Emirates ANONYMOUSLY Full time

    We are currently seeking a detail-oriented and proactive HR Administrator to join our Human Resources team. To support the Facility in all aspects of Human Resources requirements by following the Workflow based on the operations & ensuring that each Process is fulfilled by completing all the required tasks, including maintaining employee records, assisting...

  • HR & Admin

    7 hours ago

    Abu Dhabi, Abu Dhabi, United Arab Emirates SS WORKFORCE Full time

    Location: Abu Dhabi, UAEPosition: HR & AdminIndustry: General / Corporate OfficeJoining: Immediate joiners onlyRequirements:Relevant HR & Admin experience in UAE or any GCC countryUAE Driving License preferredStrong communication skills in English & HindiOpen to all nationalitiesSalary Package: AED 6,500 – 8,000 (Full package)Note: Food, room, and...

  • HR & Admin Specialist

    2 weeks ago

    Abu Dhabi, Abu Dhabi, United Arab Emirates mustard & linen Full time

    Position:HR & Admin Specialist (on-site)We are seeking a proactive and detail-oriented Human Resource (HR) and Administration Specialist to join our team. You will support the HR and administrative functions of our dynamic interior design firm, ensuring smooth operations, compliance with UAE labour laws, and fostering a positive workplace culture. This role...

  • HR Admin(UAE National)

    2 weeks ago

    Abu Dhabi, Abu Dhabi, United Arab Emirates avua private limited Full time

    Job Description: HR Admin (UAE National)Location: UAENationality: Emirati (UAE National)Employment Type: Full-TimeJoining: Immediate / Before 31st December 2025Recruitment Fee: Flat AED 7,000About the RoleWe are looking for our client a HR Admin (UAE National) to support day-to-day HR and administrative operations. This role is ideal for fresh graduates or...

  • Admin & HR Executive

    2 days ago

    Abu Dhabi, Abu Dhabi, United Arab Emirates Anchor Manpower Solutions LLC Full time

    Job Title: Admin & HR Executive.Employment Type: Full-Time | Location: Abu DhabiRole Overview:We are appointing a structured and detail-driven HR & Admin Executive to serve as the operational backbone of our office environment. This full-time role ensures administrative excellence, disciplined documentation flow, and systematic people coordination — while...

  • HR & Admin Manager

    2 weeks ago

    Abu Dhabi, Abu Dhabi, United Arab Emirates Safeway Facilities Management Services Full time

    HR & Admin Executive – Job DescriptionCompany: Safeway Group – Safeway Interiors / Safeway Facilities Management ServicesLocation: Abu Dhabi, UAEDepartment: HR & AdministrationReports To: Branch Manager / Management1. Job PurposeTo manage all HR and administrative functions of Safeway, ensuring smooth operations across recruitment, onboarding, employee...