Onboarding Specialist

2 days ago

Dubai, Dubai, United Arab Emirates Roads and Transport Authority Full time

Job Purpose

Support the seamless integration of new hires into the organization by coordinating onboarding activities, ensuring compliance with policies, and enhancing the new joiner experience. The role focuses on delivering an efficient, engaging, and structured onboarding process that accelerates employee productivity and supports organizational culture.

Key Responsibilities

1. Onboarding Coordination

  • Manage end-to-end onboarding processes for all new employees, ensuring timely completion of required steps.
  • Prepare onboarding schedules and communicate key information to new joiners prior to their start date.
  • Coordinate with departments (HR Operations, IT, Facilities, Payroll, etc.) to ensure all systems, tools, and resources are ready for the new employee.

2. Documentation & Compliance

  • Ensure all employment documents are collected, verified, and processed in line with HR policies and DGHR regulations.
  • Maintain accurate onboarding records and update HR systems with new employee data.
  • Support compliance with internal audits by preparing required documentation.

3. Process Improvement

  • Monitor onboarding metrics and recommend enhancements to improve quality, efficiency, and the overall employee experience.
  • Identify gaps in the onboarding journey and propose solutions to standardize and optimize workflows.
  • Support the implementation of onboarding digitalization initiatives.

4. Stakeholder Engagement

  • Work closely with Talent Acquisition, Learning & Development, and Employee Relations to ensure alignment across the employee lifecycle.
  • Liaise with external partners (visa services, background checks, medical testing centers, etc.) when required.

Qualifications & Experience

  • Bachelor's degree in Human Resources, Business Administration, or related field.
  • 3–5 years of experience in HR, preferably in onboarding, HR operations, or employee services.
  • Strong understanding of UAE labor laws and onboarding best practices.
  • Experience working with HRIS systems (SAP, Oracle, Workday, etc.) is an advantage.

Skills & Competencies

  • Excellent communication and interpersonal skills.
  • Strong organizational and coordination abilities.
  • Detail-oriented with high accuracy in documentation.
  • Ability to manage multiple tasks and meet deadlines.
  • Customer-centric mindset with a focus on delivering a positive employee experience.
  • Problem-solving skills and adaptability in a fast-paced environment.

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