Administrative Officer

2 weeks ago

United Arab Emirates ajman university Full time

SUMMARY OF FUNCTIONS:

Coordinates, oversees, and/or performs a wide variety of support activities, secretarial services, and confidential assignments for the office or college.

ESSENTIAL DUTIES & RESPONSIBILITIES:

  • Provides staff and office support for the office / college, that includes screening and handling telephone communications, greeting and directing visitors, and dealing with administrative issues and inquiries as they arise.
  • Organizes and facilitates meetings and special events; schedules and coordinates dates and times, venues, attendance, agendas, and takes minutes, and provides administrative support and follow-up on matters arising from meetings.
  • Composes and prepares written documentation and correspondence for the office; screens and evaluates incoming and outgoing correspondence and prepares responses as appropriate.
  • Assists in the scheduling and coordination of the manager's appointments and travel arrangements.
  • Gathers, enters, and/or updates data to maintain departmental records and databases, as appropriate; establishes and maintains files and records for the office.
  • Guides and oversees the work of newly appointed junior staff and/or trainee students when engaged in related support activities.
  • Coordinates and oversees the day-to-day management of supplies and equipment for the office.
  • Enhances professional growth and development through participation in educational programs, current literature, in-service meetings, and workshops.
  • Performs miscellaneous job-related duties as assigned.

QUALIFICATIONS & EXPERIENCE:

  • A bachelor's degree in business administration, management, education, or a related discipline.
  • 3-5 years of experience that is directly related to the duties and responsibilities specified.

KNOWLEDGE & SKILLS:

  • Records maintenance skills.
  • Strong interpersonal and communication skills and the ability to work effectively with staff from a diverse community.
  • Ability to create, compose, and edit correspondence and other written materials.
  • Skill in organizing resources and establishing priorities.
  • Word processing and/or data entry skills.
  • Ability to coordinate and organize meetings and/or special events.
  • Database management skills.
  • Knowledge of planning and scheduling techniques.
  • Ability to provide leadership and guidance to administrative support staff and/or students.

WORKING CONDITIONS:

  • Work is normally performed in a typical interior/office work environment.
  • No or very limited physical effort required.
  • No or very limited exposure to physical risk.

SUPERVISON:

Reports to: Dean

Subordinates: N/A

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