Administrative Logistic Officer

11 hours ago

united arab emirates Kimans Inc. Full time

We are seeking a reliable and detail-oriented Admin & Logistics Officer to handle day-to-day administrative tasks and manage all logistics operations including import/export documentation, customs clearance, vendor coordination, and record management. The ideal candidate will ensure smooth office administration and timely, compliant shipment handling. Duties and responsibilities: Use proper coding and filing structure to manage company document throughout the organization documentation lifecycle. Documentation of all processes within the systems to ensure traceability. Maintain all company documents (trade licenses, visas, memo) and ensuring renewal on time. Evaluate the services used by the company on billing basis (mobile phones, online software, etc..) and ensure renewal on best possible packages. Coordinate with sales support for issuing of order acknowledgments and transmitting them to customers. Coordinate with accounts for issuing any required documentation (proforma invoices, delivery notes, etc..) Handle import documentation and follow up with production on dispatch of goods. Analyze logistics requirements for each shipment, compare quotes, decide on best quote and arrange for freight bookings. Coordinate with logistics partner on status and ensure correct customs clearance, while ensuring keeping internal clearance records up to date. Ensuring customs documentation is done correctly for inbound and outbound shipments and company records are kept up to date. Receive, check, dispatch goods and update customers on their order status. Assisting with preparation of project submittals and handing over documentation. Check and update status of cases on CRM. Receive customer calls, take messages, and route them to concerned person. Ensure adequate supplies of stationary and reordering when necessary. Qualifications: Bachelor’s degree in Business Administration or similar Minimum of 2 years’ experience in administration and logistics within the UAE or GCC region. Good understanding of customs documentation and import/export procedures. Proficient in MS Office (Excel, Word, Outlook); experience with ERP systems is a plus. Excellent communication and coordination skills. Attention to detail, organization, and problem-solving mindset. Ability to work independently and manage multiple priorities. #J-18808-Ljbffr

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