Real Estate Administrator

Company Description

At X10 Real Estate, we go beyond transactions, delivering personalized, results-driven real estate solutions in Off-Plan, Secondary Sales, and Leasing. Our expert team leverages deep market insights, strategic marketing, and premium exposure on platforms to maximize property visibility. Whether buying, selling, or investing, trust X10 Real Estate to guide you to success in UAE's dynamic market.

About the Role

We are seeking a highly organized and detail-oriented Real Estate Admin to join our team. The successful candidate will play a crucial role in supporting our operations by efficiently managing various administrative tasks. This role requires excellent communication skills, multitasking abilities, and a proactive approach to problem-solving.

Responsibilities

• Manage and update property listings on various platforms and ensuring its accuracy and quality before publishing.
• Monitoring the availability and inventory of properties, ensuring accuracy and completeness.
• Coordinating with real estate developers to request marketing collateral and necessary documentation.
• Handle the registration process with real estate developers and property portals.
• Managing WhatsApp groups with different developers and for internal communication and client updates.
• Prepare and distribute marketing materials for properties.
• Draft/create Form A, Form B, and Form F, tenancy contracts, NOC, and all other RERA forms.
• Liase with marketing by providing photos, social media content and other marketing admin support.
• Answering phone calls and transferring them to the concerned party and tracking the call leads inquiries and sending the reports for it daily.
• Greet our guests and clients.
• Organizing and maintaining digital assets, including filing and taking backups.
• Updating permits and broker cards via the Trakheesi website.
• Managing the order and inventory of office stationery and pantry supplies.
• Handling bills, invoices, and expenses, and liaising with the accountant as required.
• Maintain accurate records of transactions and client interactions.
• Managing office equipment access such as printers, wifi, and biometrics, and liaising with the IT for troubleshooting.
• Assigning and retrieving laptops, tablets, and mobile phone access cards for new and departing employees.
• Assist clients with inquiries and provide information about available properties.
• Support real estate agents with administrative tasks and scheduling.
• Ensure compliance with local real estate regulations and policies.
• Handle correspondence and communication with clients and vendors.
• Assist in the preparation of contracts and other legal documents.

Qualifications:

• Strong organizational and multitasking abilities.
• Minimum 3 years of experience as Admin in Real Estate Company.
• Excellent communication and interpersonal skills.
• Proficiency in real estate software and Microsoft Office Suite.
• Ability to work independently and as part of a team.
• Detail-oriented with a focus on accuracy.
• Familiarity with Dubai real estate market trends.
• Strong problem-solving skills and adaptability.
• Ability to handle multiple tasks and prioritize effectively.
• Strong customer service orientation.
• Familiarity with social media marketing.
• Ability to work under pressure and meet tight deadlines.
• Bachelor's degree or equivalent qualification preferred.
• Fluency in English
• UAE Driving License is a plus.

Benefits:

• Competitive salary package based on experience, expertise, knowledge and commitment.
• Opportunities for growth and advancement
• Dynamic and collaborative work environment
• Health insurance, annual leave, yearly flight ticket, and other benefits as per company policy.
• Access to premium Apple devices including iMac, MacBook Air, and iPhone Pro Max to support productivity and efficiency

If you meet the above requirements and are eager to join a dynamic and growing real estate company in Dubai, we encourage you to apply with your updated resume. We look forward to welcoming you to our team