Executive Assistant

Job description

element is hiring in SAIF Zone (Sharjah): Executive Assistant to the Director of Marketing & HR—cross-functional, fast-growth role for people who want meaningful careers and real responsibility from day one. Position Summary (replace the earlier "Role Purpose" with this)You'll partner with the Director – Marketing & HR to organize, strategize, action, follow up, and deliver—working hand-in-glove with functional leaders to keep projects, tasks, and communication aligned to plan and producing visible, on-time results. Think of this as a mini–Chief-of-Staff role that turns strategy into motion: setting the cadence, removing blockers, and making sure every stakeholder knows the "what/why/by-when." Mission:

"Co-pilot to the Director—align teams, drive execution, and turn plans into measurable wins." KRAs

• Leadership Alignment & Delivery – Translate priorities into clear plans with owners, timelines, and success metrics; keep cross-functional work moving to closure.
• Marketing & Communication Rhythm – Content, campaigns, and events ship to plan with consistent brand voice.
• People & Culture Support (HR Ops) – Hiring flow, onboarding, L&D logistics, and internal comms run smoothly.
• Operations & Administration – SAIF Zone hygiene, vendors, and office backbone stay audit-ready.
• Analytics & Reporting – Weekly, decision-ready dashboards across Marketing, HR, and Ops.

Responsibilities (insert this new block at the top of "What you'll do")A. Leadership Alignment & Cross-Functional Delivery

• Strategy → Plan: Convert the Director's priorities into tasks with clear owners, dates, and definitions of "done."
• Cadence: Run the weekly leadership stand-up and project reviews; publish agendas in advance and circulate action logs within 24 hours.
• Follow-through: Track actions in teams, MS Office, or other Project Management tools; chase gently but firmly; surface risks early with options and recommendations.
• Stakeholder sync: Coordinate Marketing, HR, Ops, Finance, and external partners so dependencies are clear and handoffs are smooth.
• Decision hygiene: Maintain decision/risk registers; escalate blockers with concise one-page briefs (context → options → ask).
• Communication clarity: Keep everyone "same page" with simple updates: what moved, what's stuck, what's next.
• Quality & timeliness: Hold timelines and standards; run pre-flight checks on key deliverables (decks, content, events, onboarding).

Outcome: Plans don't just exist—they land. Leaders feel informed, teams feel supported, and the Director stays two steps ahead. Competencies

• Program orchestration: turns multi-team goals into executable, trackable work.
• Executive communication: brief, structured, and decision-oriented.
• Follow-up stamina: persistent, respectful, and outcomes-focused.
• Systems thinker: improves the process, not just the task.
• High trust: handles sensitive information with discretion and maturity.

Work side-by-side with the Director – Marketing & HR to turn strategy into momentum. You'll align functional leaders, set the cadence, and make sure projects, tasks, and communication land on time and to spec. It's a rare growth seat that blends Marketing, HR, Ops, and Admin—designed to fast-track you toward Chief-of-Staff / PMO / Ops Lead paths. Desired Profile

• Experience: 3–4 years in Executive Assistant / Operations Coordinator / PMO / Office Manager roles; exposure to Marketing/Comms and HR Ops is a plus (SME or founder-led set-ups ideal; UAE/GCC exposure helpful).
• Education: Graduate degree (Business/Commerce/HR/Marketing/Communications preferred).
• Communication: Clear, concise writer and confident speaker; can draft executive emails, briefs, and decks; fluent in English (Arabic is a plus).
• Multitasking & Prioritization: Comfortable running multiple workstreams, context-switching smoothly, and meeting tight deadlines without dropping details.
• Interpersonal & Stakeholder Skills: High EQ, diplomacy, and poise—able to coordinate across leaders, vendors, and candidates; strong follow-through and respectful persistence.
• Tools & Hygiene: Solid with Google Workspace/MS Office (advanced Sheets/Excel basics like lookups/pivots), project tools (Asana/Trello/Monday), and Canva/PowerPoint polishing.
• Work Ethic & Style: Owner's mindset, proactive problem-solver, organized under pressure, discreet with sensitive information.

Job Type: Full-time

Pay: AED4, AED6,000.00 per month

Application Question(s):

• What is your required notice period?
• What is your minimum expected salary per month?