Executive Assistant

3 days ago

Business Bay, United Arab Emirates Meraki Group Full time
Key Responsibilities:

1. Executive Support:

  • Manage the Chairperson's calendar, schedule meetings, and coordinate appointments.
  • Prepare meeting agendas, briefing materials, and presentations.
  • Handle correspondence, emails, and calls on behalf of the Chairperson.
  • Track and follow up on key decisions, tasks, and projects.

2. Communication & Coordination:

  • Act as a liaison between the Chairperson and internal/external stakeholders.
  • Draft and proofread letters, reports, and official documents.
  • Coordinate with senior leadership and department heads to ensure smooth information flow.

3. Travel & Logistics Management:

  • Plan and organize domestic and international travel itineraries.
  • Manage travel documentation, accommodation, and logistics.

4. Office & Project Management:

  • Maintain the Chairperson's office systems, databases, and confidential records.
  • Support the Chairperson in project follow-ups, deadlines, and deliverables.
  • Handle special assignments, research, and reports as directed.

5. Procurement & Event Management:

  • Handle procurement of gifts, goodies for vendors, clients and visitors to the chairpersons office

  • Manage events at the office/site or any celebrations or property launchs

  • Confidentiality & Professionalism:

  • Manage sensitive information with absolute discretion.

  • Represent the Chairperson's office with professionalism, diplomacy, and integrity.
Key Skills & Competencies:
  • Strong organizational and multitasking abilities.
  • Excellent written and verbal communication skills.
  • High level of discretion, integrity, and emotional intelligence.
  • Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
  • Strong interpersonal and stakeholder management skills.
  • Ability to work under pressure and meet tight deadlines.
Requirements
Qualifications & Experience:
  • Only 2–5 years of experience as an Executive Assistant, preferably supporting a Chairperson, CEO, MD or senior executive.
  • Experience in managing complex schedules, international travel, and high-level correspondence.
  • Great command over English
  • UAE experience is a must

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