Executive Assistant

4 days ago

Business Bay, United Arab Emirates Jobmaze FZ LLC Full time

Role Overview We are seeking a highly capable Executive Assistant to the CEO to act as the CEOs operational extension. This role is critical in protecting executive bandwidth enforcing organizational discipline and ensuring cross-department execution. The ideal candidate is systems-driven detail-oriented and experienced in supporting CEOs in fast-paced high-accountability environments. Key Responsibilities CEO Operational Support Manage and prioritize the CEOs schedule communication and priorities Prepare structured briefs summaries and reports Filter information and ensure only relevant actionable items reach the CEO Maintain strict confidentiality at all times System Monitoring & Enforcement Monitor workflow dashboards daily (overdue tasks SLAs unassigned items) Follow up with responsible stakeholders until task closure Enforce system-first communication (no WhatsApp/email bypassing) Ensure workflow systems remain the single source of truth Cross-Department Coordination Track deliverables across Design Operations Procurement Joinery Estimation and Planning Maintain a clear action tracker (owner deadline status risks) Escalate non-performance or resistance to systems and processes Communication & Reporting Draft and refine internal communications on behalf of the CEO Facilitate clear structured cross-department communication Provide weekly execution status and risk updates Process & Operational Improvement Identify recurring inefficiencies and execution gaps Recommend workflow improvements and accountability enhancements Support leadership maturity and execution discipline Ideal Candidate Profile 79 years of experience as an Executive Assistant supporting a CEO Strong systems mindset with the ability to manage multiple parallel priorities Confident in enforcing accountability and driving follow-ups Note : Only shortlisted candidates will be contacted. Key Skills Time Management,Microsoft Office,Organizational skills,Microsoft Outlook,Microsoft Word,Personal Assistant Experience,Microsoft Powerpoint,Calendar Management,Microsoft Excel,Administrative Experience,Microsoft Outlook Calendar,Google Suite Employment Type : Full Time Experience: years Vacancy: 1

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