Executive Assistant

2 weeks ago

Abu Dhabi, Abu Dhabi, United Arab Emirates Taaeen Full time $60,000 - $100,000 per year

The opening below is with a
prestigious federal entity in Abu Dhabi.

Job Purpose

The Executive Assistant provides high-level administrative support to C-suite executives by handling complex schedules, confidential communications, business documentation, and executive-level coordination. This role ensures smooth day-to-day operations of the Executive Office and enables leaders to focus on strategic priorities.

Key Responsibilities

1. Executive Support

  • Manage complex calendars, scheduling meetings, prioritizing requests, and resolving conflicts.
  • Prepare meeting agendas, minutes, presentations, and executive briefs.
  • Handle all correspondence—emails, memos, reports—with discretion and accuracy.
  • Draft, proofread, and edit executive-level documents.

2. Travel & Logistics

  • Coordinate domestic and international travel arrangements (flights, hotels, visas, transport).
  • Prepare detailed travel itineraries and manage travel-related expenses and reimbursements.

3. Communication & Stakeholder Management

  • Serve as the main point of contact between executives and internal/external stakeholders.
  • Maintain strong relationships with senior leaders, board members, clients, and partners.
  • Handle confidential information with maturity, tact, and professionalism.

4. Office & Project Coordination

  • Organize and oversee executive meetings, board sessions, and leadership events.
  • Support high-level projects, follow up on action items, and ensure timely execution.
  • Assist in budget oversight and vendor coordination for executive office activities.

5. Operational Efficiency

  • Improve processes and workflows to enhance executive productivity.
  • Manage confidential filing systems, digital archives, and organizational documentation.
  • Monitor deadlines, priorities, and commitments to ensure smooth operations.

Skills & Competencies

  • Strong organizational and multitasking skills
  • Excellent written & verbal communication
  • High level of discretion and confidentiality
  • Professional presence and stakeholder engagement
  • Problem-solving and decision-making skills
  • Strong attention to detail and time management
  • Proficiency in MS Office Suite, Google Workspace, and executive productivity tools
  • Ability to work independently and under pressure

Qualifications

  • Bachelor's degree in Business Administration or related field (preferred).
  • 5+ years of executive-level support experience; experience supporting C-suite preferred.
  • Experience in fast-paced corporate or multinational environments.
  • Bilingual abilities (English + Arabic) are a plus.

Work Environment

  • Fast-paced, high confidentiality
  • Frequent interaction with senior internal and external stakeholders
  • May require occasional after-hours support based on executive commitments

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