Personal Assistant to Chief Executive Officer

1 week ago

Dubai, Dubai, United Arab Emirates ELSEWEDY ELECTRIC UAE Full time 90,000 - 120,000 per year

Job Summary

The Personal Assistant (PA) provides high-level administrative and executive support to the Country CEO, ensuring smooth coordination of daily operations, effective communication across departments, and timely execution of tasks.

Key Responsibilities

  • Manage and organize the Country CEO's calendar, meetings, and appointments.
  • Prioritize and coordinate meeting requests based on importance.
  • Prepare agendas, take meeting minutes, and maintain records of proceedings.
  • Screen incoming emails and calls, determine required actions, and follow up accordingly.
  • Draft, proofread, and manage official correspondence, reports, and documentation.
  • Handle confidential and sensitive information with discretion.
  • Arrange travel and accommodation for VIPs and executives.
  • Coordinate logistics for meetings, events, and visits.
  • Manage office supplies, equipment, and petty cash.
  • Prepare monthly reports and Oracle system extracts for the Country CEO.
  • Act as a liaison between departments and the Country CEO.
  • Facilitate communication and resolve queries across teams.
  • Ensure timely completion of tasks and adherence to deadlines.
  • Handle invoicing processes and financial documentation.
  • Perform various executive support tasks and any other duties as requested by management.

Qualifications

  • Bachelor's degree or equivalent.
  • 2–3 years of experience
    in a similar executive or administrative role.
  • Strong proficiency in
    Microsoft Office
    ; knowledge of
    Oracle or CRM systems
    is a plus.
  • Excellent
    English communication skills
    (Arabic is an advantage).
  • Strong
    organizational and multitasking abilities
    with attention to detail.
  • Proven ability to work in a
    fast-paced, executive-level environment
    .

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