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Admin Manager

2 weeks ago

Dubai, Dubai, United Arab Emirates XAD Technologies Full time

Job Title: Admin Manager

Location: UAE - Travel required across multiple sites.

Job Summary:

We are seeking a seasoned, compliance-focused Multi-Site Operations & Accommodation Manager to lead and manage all administrative, facility, and staff welfare functions across our various operational sites, including corporate offices, warehouses, and labor/staff accommodation camps throughout the UAE. The role requires proven expertise in regulatory compliance and managing diverse, multi-cultural teams.

Key Responsibilities

1. Labor Camp & Staff Accommodation Management (Critical Focus)

  • Oversee the full operational management of multiple staff accommodations/labor camps, ensuring strict compliance with all UAE Ministry of Human Resources and Emiratisation (MoHRE) regulations and Ministerial Resolution No. 44 of 2022, regarding worker welfare, sanitation, and accommodation standards.
  • Manage accommodation capacity, room allocation, bed spacing.
  • Ensure the provision and maintenance of all essential amenities, including dining facilities, medical rooms, and prayer areas, in line with statutory requirements.
  • Implement robust security, health, and fire safety protocols (HSE) across all accommodation sites, managing required inspections and certifications.

2. Multi-Site Administration & Governance

  • Lead and standardize all administrative processes across multiple offices, warehouses, and camps to ensure operational uniformity and compliance with federal and local laws.
  • Implement and enforce strong Administrative Documentation & Governance Skills; this includes maintaining meticulous records for trade licenses, vehicle registrations, insurance, lease agreements, and administrative permits.
  • Manage operational budgets for all sites, including facility maintenance, utilities, supplies, and accommodation services.

3. Facility Management (FM)

  • Develop and execute proactive Facility Management strategies for all premises (offices, warehouses, camps), covering soft services (cleaning, security, waste management) and hard services (MEP, civil works).
  • Manage relationships and performance of third-party vendors and contractors for maintenance and repairs, ensuring service quality and cost efficiency.

4. Team Leadership & Supervision

  • Demonstrate strong, verifiable experience in managing and leading a diverse operational team, including:
  • Supervisors (Admin, Camp, Maintenance)
  • Drivers/Transport Coordinators
  • Office Assistants/Admin Staff
  • Camp Staff/Welfare Officers
  • Conduct performance reviews, provide training, and ensure the entire administrative and camp team adheres to company policies and UAE labor laws.

Required Qualifications & Experience

  • Minimum 5+ years of progressive experience in Administration, Operations, and Facilities Management in the UAE.
  • Mandatory: Clear, demonstrable experience managing multi-site operations (e.g., minimum 3+ distinct physical locations, including offices and staff accommodation).
  • Essential: In-depth, hands-on experience in Running and Managing Labor Camp & Staff Accommodation in the UAE, with expert knowledge of MoHRE and municipal regulations.
  • Proven record of implementing robust administrative and corporate governance frameworks for documentation, audits, and compliance.
  • Solid evidence of successfully managing and mentoring a multi-functional team (supervisors, drivers, camp staff).

Job Type: Full-time

Pay: AED5, AED6,000.00 per month

Application Question(s):

  • Do you have experience in Running Labor Camp & Staff Accommodation Management?
  • Can you develop and execute proactive Facility Management strategies for all premises (offices, warehouses, camps).
  • Do you have strong administrative documentation & governance Skills?
  • Have you managed supervisors, drivers, office assistants, camp staff?
  • Have you managed administration across multiple offices, warehouses, or camps, not single-location admins?