Receptionist/Administrative Assistant
2 weeks ago
The Receptionist / Administrative Assistant will be the first point of contact for visitors and clients, providing a professional and welcoming environment. This role also supports day-to-day administrative and clerical tasks to ensure smooth office operations.
Key Responsibilities:
- Greet and welcome visitors in a professional and friendly manner.
- Answer, screen, and direct incoming phone calls.
- Manage the reception area to ensure it is tidy and presentable at all times.
- Handle incoming and outgoing mail, couriers, and deliveries.
- Assist in printing & filing technical submittals, reports, and correspondence
- Maintain and update company databases, records, and filing systems (both electronic and paper).
- Support procurement of office supplies and maintain inventory levels.
- Coordinate meeting schedules, conference rooms, and refreshments.
- Assist in organizing company events, meetings, and travel arrangements.
- Provide general administrative support to management and other departments as needed.
- Assist the HR department with new employee onboarding, including preparing welcome kits, collecting documents, and arranging workstation setups.
- Coordinate with the PRO for all new and renewal visa applications, medicals, and other related documentation.
- Maintain updated records of employee documents, IDs, and visa statuses.
- Support HR with filing and administrative tasks related to employee records.
Qualifications & Requirements:
- Diploma or Bachelor's degree.
- 1–3 years of experience in a receptionist, administrative, or HR support role.
- Proficient in MS Office (Excel, Word, Outlook, PowerPoint); knowledge of PDF editing/conversion tools is an advantage.
- Strong communication, interpersonal, and organizational skills.
- Attention to detail and ability to handle confidential information.
- Professional demeanor and customer-service-oriented attitude.
- Ability to multitask and prioritize in a fast-paced environment.
Job Type: Full-time
Pay: AED3, AED4,000.00 per month
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