Receptionist/Administrative Assistant

2 weeks ago


Dubai, Dubai, United Arab Emirates District Cooling International LLC Full time 36,000 - 48,000 per year

The Receptionist / Administrative Assistant will be the first point of contact for visitors and clients, providing a professional and welcoming environment. This role also supports day-to-day administrative and clerical tasks to ensure smooth office operations.

Key Responsibilities:

  • Greet and welcome visitors in a professional and friendly manner.
  • Answer, screen, and direct incoming phone calls.
  • Manage the reception area to ensure it is tidy and presentable at all times.
  • Handle incoming and outgoing mail, couriers, and deliveries.
  • Assist in printing & filing technical submittals, reports, and correspondence
  • Maintain and update company databases, records, and filing systems (both electronic and paper).
  • Support procurement of office supplies and maintain inventory levels.
  • Coordinate meeting schedules, conference rooms, and refreshments.
  • Assist in organizing company events, meetings, and travel arrangements.
  • Provide general administrative support to management and other departments as needed.
  • Assist the HR department with new employee onboarding, including preparing welcome kits, collecting documents, and arranging workstation setups.
  • Coordinate with the PRO for all new and renewal visa applications, medicals, and other related documentation.
  • Maintain updated records of employee documents, IDs, and visa statuses.
  • Support HR with filing and administrative tasks related to employee records.

Qualifications & Requirements:

  • Diploma or Bachelor's degree.
  • 1–3 years of experience in a receptionist, administrative, or HR support role.
  • Proficient in MS Office (Excel, Word, Outlook, PowerPoint); knowledge of PDF editing/conversion tools is an advantage.
  • Strong communication, interpersonal, and organizational skills.
  • Attention to detail and ability to handle confidential information.
  • Professional demeanor and customer-service-oriented attitude.
  • Ability to multitask and prioritize in a fast-paced environment.

Job Type: Full-time

Pay: AED3, AED4,000.00 per month



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