Executive Secretary

2 weeks ago

Dubai, Dubai, United Arab Emirates Excel Career Solutions Full time 60,000 - 80,000 per year

Job Title: Executive Secretary to Managing Director

Location: Dubai, UAE

Job Purpose:

The Executive Secretary provides comprehensive administrative and organizational support to the Managing Director, ensuring efficient management of daily operations, communication, and scheduling. The role requires discretion, professionalism, and the ability to handle sensitive information with confidentiality.

Key Responsibilities:

  • Manage and maintain the Managing Director's calendar, appointments, and travel arrangements.
  • Handle confidential correspondence, phone calls, and emails on behalf of the MD.
  • Prepare and edit reports, presentations, and meeting documents with accuracy and professionalism.
  • Organize internal and external meetings, prepare agendas, and record minutes.
  • Act as the primary point of contact between the MD and internal/external stakeholders.
  • Follow up on action items and ensure timely completion of tasks and projects.
  • Maintain proper filing systems and documentation for easy retrieval of important information.
  • Assist in preparing business reports and monitoring project timelines.
  • Perform any additional administrative duties as assigned by the MD.

Qualifications & Experience:

  • Bachelor's degree in Business Administration or a related field.
  • 3–5 years of experience as an Executive Secretary, Executive Assistant, or similar role supporting senior management.
  • Excellent verbal and written communication skills in English (Arabic is an advantage).
  • Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook).
  • Strong organizational, multitasking, and time management skills.
  • High level of integrity, professionalism, and confidentiality.

Key Competencies:

  • Executive Coordination & Support
  • Communication & Interpersonal Skills
  • Attention to Detail
  • Confidentiality & Discretion
  • Time Management & Prioritization
  • Professionalism & Reliability

Job Type: Full-time

Pay: AED7, AED8,000.00 per month

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