Executive Secretary

1 week ago

Dubai, Dubai, United Arab Emirates Karst Landscapes LLC Full time $45,000 - $80,000 per year

We are seeking a highly organized, smart and professional Executive Secretary to provide comprehensive administrative support to senior management. Responsibilities include managing calendars, coordinating meetings and travel, preparing reports, handling confidential correspondence, and liaising with internal and external stakeholders. The ideal candidate will have excellent communication skills, strong attention to detail, and proficiency in MS Office.

Key Responsibilities:

  • Manage the executive's calendar, schedule meetings, and coordinate appointments.
  • Act as the primary point of contact between the executive and internal/external parties.
  • Support decision-making by providing organized information and summaries.
  • Attend meetings to take minutes, prepare agendas, and follow up on action items.
  • Maintain confidentiality of all sensitive business information.
  • Coordinate communication between departments and senior management.
  • Liaise with clients, vendors, partners, and other stakeholders.
  • Manage event planning such as conferences, workshops, and executive meetings.
  • Track and manage budgets, expense reports, and reimbursements.
  • Perform basic office management duties (supplies, vendor coordination, etc.).
  • Ensure information is accurate, timely, and effectively communicated.
  • Prepare, format, and edit correspondence, reports, presentations, and documents.

Qualifications:

  • Bachelor's degree in Business Administration, Management, Secretarial Studies, or a related field (preferred but not always mandatory).
  • Excellent communication skills (written and verbal).
  • Strong organizational and multitasking skills.
  • Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
  • Problem-solving and decision-making capability.
  • 2–5 years of experience in administrative or secretarial roles.
  • Experience supporting senior-level executives is a major advantage.
  • Knowledge of office procedures, business etiquette, and document management.

Job Type: Full-time

  • Executive Secretary

    4 days ago

    Dubai, Dubai, United Arab Emirates Hire Rightt - Executive Search & HR Advisory Full time 96,000 - 150,000 per year

    Executive Assistant - Temporary contract.Candidate preferred on Either Husband or Father SponsorshipLocation - DubaiSalary AED 8000.Role-Leading Organization in Dubai seeks to hire a Personal executive assistant / Executive secretary reporting to the VP (Based in Dubai) to organize and coordinate Personal administration & procedures, to support the VP with...

  • Executive Secretary

    4 days ago

    Dubai, Dubai, United Arab Emirates Afrah Tobacco and Cigarettes Factory Full time 40,000 - 80,000 per year

    Company DescriptionAfrah Tobacco & Cigarettes Co is based in Ras Al Khaimah, UAE, and specializes in the manufacturing and trade of cigarettes and Shisha Tobacco (Mua'asil). The company is known for producing high-quality Shisha Tobacco under multiple renowned brand names. These products are widely recognized in select African markets and the United States....

  • Executive Secretary

    4 days ago

    Dubai, Dubai, United Arab Emirates Alph Plus Drug Store Full time $20,000 - $30,000 per year

    *Managing Communications: Secretaries serve as the primary point of contact for internal and external communications. They handle phone calls, emails, and correspondence, ensuring timely responses and appropriate routing of information. 2Scheduling and Coordination: They manage calendars for executives and teams, scheduling meetings, coordinating...

  • Executive Secretary

    1 week ago

    Dubai, Dubai, United Arab Emirates HYM Investment Group Full time 50,000 - 55,000 per year

    We are seeking a highly organized, detail-oriented, and proactive Executive Secretary (Male) to provide comprehensive administrative and executive support to our CEO. The ideal candidate will demonstrate professionalism, discretion, and exceptional communication skills, while effectively managing multiple priorities in a fast-paced corporate environment.Key...

  • Senior Executive Secretary

    1 week ago

    Dubai, Dubai, United Arab Emirates Sky High HR Solutions Full time 120,000 - 180,000 per year

    Company DescriptionSky High HR Solutions is a renowned HR solutions provider with headquarters in Abu Dhabi and Dubai, UAE. Known for its exceptional staffing services and specialized industry know-how, the company works to connect top talent with leading organizations. Our mission centers on delivering strategic workforce solutions to meet the evolving...

  • Executive Secretary

    4 days ago

    Dubai, Dubai, United Arab Emirates The Emirates Group Full time

    Job PurposeAt Emirates Group, we connect the world through our global hub in Dubai, ensuring our customers always 'Fly Better.' As one of the most recognised and admired brands globally, we're driven by innovation and excellence. Join us as a Executive Secretary at Emirates Aviation University , and experience a fast-paced, multicultural environment where...

  • Executive Secretary

    9 hours ago

    Dubai, Dubai, United Arab Emirates Abrar Infra Building Contracting LLC Full time $50,000 - $80,000 per year

    Company DescriptionAbrar Infra Building Contracting LLC, based in Dubai, UAE, is a well-established general contracting company specializing in industrial, commercial, and warehouse construction. We are known for our strong work ethics, quality execution, and timely delivery of projects across the UAE.** We Are Hiring – Executive Secretary (Assisting...

  • Executive Secretary

    2 weeks ago

    Dubai, Dubai, United Arab Emirates Sanvi Engineering And Business Consulting Solutions Full time 48,000 - 60,000 per year

    We are hiring Executive Secretary for a Leading Accounts and Audit Firm in DubaiWe're seeking a skilled Executive Secretary with 3-5 years of experience for a prominent accounts and audit firm specializing in corporate services and business consulting in Dubai.Key Responsibilities*Administrative Support*: Provide high-level administrative support to senior...

  • Executive Secretary

    2 weeks ago

    Dubai, Dubai, United Arab Emirates Sanvi Engineering And Business Consulting Solutions Full time 120,000 - 240,000 per year

    We are hiring Executive Secretary for a Leading Accounts and Audit Firm in DubaiWe're seeking a skilled Executive Secretary with 3-5 years of experience for a prominent accounts and audit firm specializing in corporate services and business consulting in Dubai.Key Responsibilities*Administrative Support*: Provide high-level administrative support to senior...

  • Executive Secretary

    4 days ago

    Dubai, Dubai, United Arab Emirates Progressive Full time

    Executive Secretary / Office ManagerWork Location: Jebel Ali Freezone, DubaiImportant Note: Applicants MUST already be based inside Dubai and residing close to Jebel Ali to be considered for this role and be able to manage your daily work commute.Salary Range: AED 8K to 10K per month total package + Medical Insurance + Annual Flight for self + VisaWorking...