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Real Estate Admin

2 weeks ago

Dubai, Dubai, United Arab Emirates Aston Gate Real Estate Inc. Brokerage Full time

Personal Assistant to CEO | Real Estate | DubaiLooking to elevate your career in a fast-paced, international real estate environment?

Aston Gate Real Estate Dubai is seeking a highly organized, proactive Personal Assistant with proven real estate experience to support the CEO and senior leadership team. This role is critical to the day-to-day execution of transactions, client coordination, and internal operations.

Who We Are

Aston Gate Real Estate is a boutique, international brokerage with operations in Dubai, Toronto, and Vancouver, specializing in off-plan investments, secondary sales, and advisory services for local and international clients.

The Role

As Personal Assistant to the CEO, you will work closely with leadership to manage priorities, coordinate transactions, and support client-facing activities. This role requires hands-on real estate knowledge, strong organizational skills, and the ability to operate confidently in a fast-moving brokerage environment.

Key Responsibilities

  • Manage the CEO's calendar, meetings, and daily priorities
  • Coordinate client meetings, developer appointments, and site visits
  • Handle professional correspondence (email, WhatsApp, calls) with clients, developers, and internal teams
  • Prepare and organize contracts, MOUs, booking forms, and transaction files
  • Track deals from initial inquiry through closing and handover
  • Maintain and update CRM, listings, and internal records
  • Liaise with agents, developers, PROs, and external partners
  • Assist with marketing coordination, listings, and property documentation
  • Maintain strict confidentiality and professionalism

Mandatory Qualifications (Non-Negotiable)

  • Proven experience in real estate (brokerage, developer, or property consultancy)
  • Strong understanding of real estate transactions, documentation, and client workflows
  • Experience supporting agents, brokers, or senior leadership
  • Excellent English communication skills (written and verbal)
  • High level of organization, discretion, and attention to detail

Preferred Experience

  • Experience in Dubai real estate (off-plan, secondary, or leasing)
  • Familiarity with developers, portals, CRM systems, and transaction processes
  • Ability to handle multiple transactions simultaneously
  • Additional languages are an advantage

Why Aston Gate

  • Work directly with the CEO and decision-makers
  • Exposure to high-value local and international transactions
  • Fast-paced, professional, growth-oriented environment
  • Opportunity to evolve into an Executive Assistant or Operations role

Job Type: Full-time

Pay: AED4, AED10,000.00 per month