Executive Assistant

2 weeks ago

Dubai, Dubai, United Arab Emirates MILAYA CAPITAL LIMITED Full time

The Executive Assistant (EA) provides high-level administrative, organizational, and strategic support to the Executive Leadership. The role requires discretion, efficiency, strong judgment, and the ability to manage multiple priorities while acting as a trusted gatekeeper and coordinator across internal and external stakeholders.

Key Responsibilities

Executive Support

  • Provide comprehensive administrative support to the Executive, including calendar management, meeting coordination, and travel arrangements.
  • Act as the first point of contact for the Executive, managing emails, calls, and correspondence with professionalism and confidentiality.
  • Prepare agendas, presentations, reports, and briefing notes for meetings and executive reviews.
  • Track action items, follow up on deadlines, and ensure timely execution of executive decisions.

Coordination & Communication

  • Liaise with internal departments, senior management, board members, and external partners on behalf of the Executive.
  • Coordinate executive meetings, board meetings, and confidential discussions, including minute-taking where required.
  • Ensure clear communication flow between the Executive Office and stakeholders.

Confidentiality & Governance

  • Handle highly sensitive and confidential information with discretion and integrity.
  • Maintain organized records, contracts, and executive documentation.
  • Support compliance with internal policies, governance requirements, and company procedures.

Operational & Strategic Support

  • Assist with project tracking, executive initiatives, and cross-functional coordination.
  • Support the Executive in managing priorities across multiple entities or business lines.
  • Anticipate executive needs and proactively resolve issues before escalation.

Office & Administrative Management

  • Coordinate logistics, travel, visas, and expense tracking for the Executive.
  • Maintain accurate filing systems (digital and physical).
  • Support ad-hoc tasks and special assignments as required.

Qualifications & Experience

  • Bachelor's degree in Business Administration, Management, or a related field.
  • Minimum
    3–5 years of experience
    as an Executive Assistant or Personal Assistant supporting senior leadership.
  • Experience working in a corporate, investment, hospitality, or multi-entity environment is an advantage.

Skills & Competencies

  • Exceptional organizational and time-management skills.
  • Strong written and verbal communication skills.
  • High level of discretion, professionalism, and integrity.
  • Ability to work under pressure and manage multiple priorities.
  • Proficient in Microsoft Office (Outlook, Word, Excel, PowerPoint).
  • Strong attention to detail and problem-solving skills.

Personal Attributes

  • Proactive and solution-oriented mindset.
  • Calm, composed, and confident when handling senior stakeholders.
  • High emotional intelligence and the ability to build trust.
  • Flexible, dependable, and highly organized.

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