Executive Assistant

1 week ago

Dubai, Dubai, United Arab Emirates DGM Investment Full time 80,000 - 120,000 per year

Company Description

Founded in China in 1981 and established in Dubai for over 10 years, DGM Investment is a community-focused investment group specializing in real estate and natural resource investments, property management, and financial consulting. With investments in over 12 local companies, DGM Investment provides end-to-end services covering development, brokerage, property & facilities management, community operations, vacation homes, legal, and marketing. Partner with DGM Investment to build thriving communities and sustainable value.

Role Description

This is a full-time on-site role for an Executive Assistant - Mandarin Speaker, located in Dubai.

The Executive Assistant will act as the primary point of contact for internal teams, clients, and external partners on behalf of the Executive Office. This role provides high-level administrative and executive support, including managing schedules, organizing meetings, preparing reports and presentations, coordinating communications, and handling confidential information with discretion. The ideal candidate will be proactive, highly organized, and capable of managing multiple priorities in a dynamic and fast-paced environment.

Key Responsibilities:

  • Serve as the liaison and point of contact between the Executive Office and internal departments, clients, and external stakeholders.

  • Provide comprehensive executive-level support to the Executive(s), including calendar management, meeting coordination, and travel arrangements.

  • Organize internal and external meetings, prepare agendas, and take minutes or action notes as required.

  • Manage the flow of information to and from the Executive's Office, ensuring timely and accurate communication.

  • Maintain and update the Executive's schedule, appointments, and detailed itineraries.

  • Coordinate and make travel arrangements, including flight bookings, accommodations, visas, transportation, and travel itineraries.

  • Prepare high-quality reports, presentations, and briefing materials as needed.

  • Screen and attend to phone calls and inquiries directed to the Executive Office, prioritizing and responding as appropriate.

  • Distribute official correspondence and communications on behalf of the Executive Office.

  • Collect, compile, and analyze data from various sources to prepare summaries and assist in decision-making.

  • Conduct basic research and gather background information as needed to support the Executive(s) in administrative duties.

  • Handle confidential information with integrity, professionalism, and discretion.

Qualifications

  • Executive Administrative Assistance, Administrative Assistance, and Executive Support skills
  • Experience in managing Expense Reports
  • Strong Communication skills, both written and verbal
  • Fluency in Mandarin and proficiency in English
  • Ability to work independently with excellent organizational skills
  • Prior experience in a similar role is a plus
  • Proficiency in office software and technology tools
  • Bachelor's degree in business administration, Communications, or a related field

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