Administrative Assistant

2 weeks ago

Dubai, Dubai, United Arab Emirates Kinterra Capital Full time

About Us

Kinterra Capital is a private equity firm that invests in the people, ideas, critical materials, and strategic infrastructure necessary to accelerate the development of the modern economy. Kinterra leverages significant domain specific technical and transactional expertise to source and manage investments that create value for its stakeholders, all while supporting the communities within which we operate through meaningful partnerships. At Kinterra, we focus on creative ideation, rigorous analysis and executing with excellence to make investments that will create sustainable, strong and secure supply chains. For more information about Kinterra Capital, please visit

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About the Role

We are seeking a highly organized and resourceful Administrative Assistant to join our team and provide essential operational and administrative support across Kinterra's Toronto office. Reporting to the Executive Assistant, this role will play a key part in ensuring the smooth coordination of travel logistics, HR administration, and day-to-day office operations.

The ideal candidate is proactive, detail-oriented, and thrives in a dynamic, professional environment. You'll work closely with the Executive Assistant and broader operations team to support firm leadership, manage logistics, and uphold Kinterra's standard of excellence in every interaction.

Key Responsibilities

Reception & Front Office:

  • Greet and assist visitors, ensuring a professional and welcoming reception environment.
  • Manage incoming calls, correspondence, and deliveries.
  • Maintain the reception area and meeting rooms to company standards.
  • Administrative Support:
  • Coordinate meeting logistics, including room bookings, catering, and technology setup.
  • Manage office supplies, stationery, and vendor relationships.
  • Support expense processing, invoice tracking, and courier services.
  • Assist with travel coordination and scheduling for visiting executives.

Office and Operational Support

  • Provide administrative support to the Executive Assistant and Dubai-based team as required.
  • Maintain office supplies, vendor relationships, and general office organization.
  • Provide general support to the Executive Assistant and broader operations team, contributing to firm-wide efficiency and consistency.
  • Liaise with external service providers and guests to ensure a seamless and professional experience.
  • Support office facilities management (repairs, cleaning, maintenance).
  • Liaise with building management and vendors as required.
  • Help onboard new employees and manage office access passes.

Corporate Events & Hospitality:

  • Assist with event planning, team functions, and external meetings.
  • Prepare meeting materials and support visitor hospitality.

Qualifications

  • 2–4 years of administrative or operations experience, ideally in a professional services, investment, or financial environment.
  • Strong organizational skills, attention to detail, and ability to manage multiple priorities effectively.
  • Excellent written and verbal communication skills in both Arabic and English
  • Proficiency with Microsoft Office Suite; familiarity with Concur, HRIS, or CRM systems considered an asset.
  • Professional presence, discretion, and a collaborative mindset.
  • Demonstrated ability to anticipate needs, take initiative, and work independently in a fast-paced setting.

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