Executive Assistant

4 days ago

Dubai, Dubai, United Arab Emirates Nathan & Nathan Full time 120,000 - 180,000 per year

Our client is a Dubai based one of the leading family-owned holding companies in the UAE, with extensive operations in property development and management, hospitality, real estate investments, and wholesale trading.

About the Role

We are seeking a highly organized, proactive, and resourceful
Personal Assistant / Executive Assistant
to support the
Founder & Managing Director
of a diversified group of companies based in Dubai. The role demands a high level of professionalism, confidentiality, and adaptability, offering the opportunity to work closely with top leadership and gain exposure to dynamic business operations. The selected candidate will manage a wide range of executive, administrative, and operational tasks while ensuring seamless coordination across business and personal engagements. The position involves
frequent travel within the UAE and internationally
alongside the Managing Director.

Location:
Dubai, UAE

Key Responsibilities

  • Manage the Founder's
    daily calendar, meetings, and appointments
    , ensuring optimal time management and preparedness.
  • Handle
    confidential correspondence, documentation, and reports
    with the utmost discretion.
  • Coordinate
    domestic and international travel arrangements
    , including flights, accommodations, visas, and detailed itineraries.
  • Serve as a
    liaison
    between the Founder and internal teams, business partners, and external stakeholders.
  • Oversee
    follow-ups
    on both business and personal matters to ensure timely execution of tasks and commitments.
  • Draft, review, and manage
    communication materials including emails, presentations, and meeting notes.
  • Organize and maintain
    digital and physical records
    for easy retrieval and reference.
  • Conduct
    research and prepare briefing notes
    for meetings, events, or travel.
  • Provide comprehensive
    administrative and operational support
    as required to facilitate business efficiency.

Requirements

  • Proven experience as a
    Personal Assistant or Executive Assistant
    to senior management — preferably supporting a
    Founder, CEO, or Business Owner
    .
  • Exceptional
    English communication and drafting skills
    (verbal and written).
  • Tech-savvy
    with proficiency in
    MS Office, Google Workspace
    , and relevant productivity tools or scheduling apps.
  • Strong sense of
    confidentiality, discipline, and reliability
    .
  • Arabic language proficiency
    will be an advantage.
  • Willingness and flexibility to
    travel frequently
    within and outside the UAE.

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