Vietnamese Office Staff
2 days ago
Job Summary
The Admin Officer provides administrative and operational support to the Food & Beverage department and head office. The role requires strong organizational skills, knowledge of F&B operations, and the ability to coordinate between outlets, suppliers, and management to ensure smooth daily operations.
Key ResponsibilitiesAdministrative Duties
- Provide day-to-day administrative support to the head office and F&B operations
- Prepare, organize, and maintain files, records, and reports (staff, vendors, operations)
- Handle emails, phone calls, and internal communications professionally
- Coordinate with HR on staff documentation, attendance, leave records, and onboarding
- Assist in preparing schedules, memos, and operational reports
Food & Beverage Operations Support
- Support outlet operations with documentation, purchase requests, and inventory records
- Coordinate with suppliers and vendors regarding orders, deliveries, and invoices
- Assist in cost control documentation and basic stock monitoring
- Support menu updates, pricing records, and operational SOP documentation
- Liaise between kitchen, service teams, and management for administrative matters
Finance & Documentation Support
- Assist with invoice verification, petty cash records, and expense tracking
- Maintain purchase orders, delivery notes, and payment follow-ups
- Prepare basic reports for management review
General Responsibilities
- Ensure compliance with company policies and F&B operational standards
- Maintain confidentiality of company and employee information
- Support audits, inspections, and internal reviews when required
- Perform other administrative tasks as assigned by management
Requirements & Qualifications
- Diploma or Bachelor's degree in Business Administration, Hospitality, or related field
- Previous experience in an administrative role within the Food & Beverage or hospitality industry
- Strong understanding of F&B operations and terminology
- Proficient in MS Office (Word, Excel, Outlook)
- Good communication skills in English (Vietnamese mandatory)
- Strong organizational and multitasking skills
Skills & Competencies
- Attention to detail and accuracy
- Ability to work independently and as part of a team
- Time management and prioritization skills
- Professional attitude and problem-solving mindset
- Ability to work under pressure in a fast-paced environment
Job Type: Full-time
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