Vietnamese Office Staff

2 days ago


Abu Dhabi, Abu Dhabi, United Arab Emirates Al Dhannah Golf Club Full time

Job Summary

The Admin Officer provides administrative and operational support to the Food & Beverage department and head office. The role requires strong organizational skills, knowledge of F&B operations, and the ability to coordinate between outlets, suppliers, and management to ensure smooth daily operations.

Key ResponsibilitiesAdministrative Duties

  • Provide day-to-day administrative support to the head office and F&B operations
  • Prepare, organize, and maintain files, records, and reports (staff, vendors, operations)
  • Handle emails, phone calls, and internal communications professionally
  • Coordinate with HR on staff documentation, attendance, leave records, and onboarding
  • Assist in preparing schedules, memos, and operational reports

Food & Beverage Operations Support

  • Support outlet operations with documentation, purchase requests, and inventory records
  • Coordinate with suppliers and vendors regarding orders, deliveries, and invoices
  • Assist in cost control documentation and basic stock monitoring
  • Support menu updates, pricing records, and operational SOP documentation
  • Liaise between kitchen, service teams, and management for administrative matters

Finance & Documentation Support

  • Assist with invoice verification, petty cash records, and expense tracking
  • Maintain purchase orders, delivery notes, and payment follow-ups
  • Prepare basic reports for management review

General Responsibilities

  • Ensure compliance with company policies and F&B operational standards
  • Maintain confidentiality of company and employee information
  • Support audits, inspections, and internal reviews when required
  • Perform other administrative tasks as assigned by management

Requirements & Qualifications

  • Diploma or Bachelor's degree in Business Administration, Hospitality, or related field
  • Previous experience in an administrative role within the Food & Beverage or hospitality industry
  • Strong understanding of F&B operations and terminology
  • Proficient in MS Office (Word, Excel, Outlook)
  • Good communication skills in English (Vietnamese mandatory)
  • Strong organizational and multitasking skills

Skills & Competencies

  • Attention to detail and accuracy
  • Ability to work independently and as part of a team
  • Time management and prioritization skills
  • Professional attitude and problem-solving mindset
  • Ability to work under pressure in a fast-paced environment

Job Type: Full-time


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