HR Administrator

3 days ago

Dubai, Dubai, United Arab Emirates Hoxton Wealth Full time
Position: HR Administrator
Company Overview:
Hoxton Wealth is a global financial services firm with offices in key locations, including Cyprus, the United States, the United Kingdom, Dubai, South Africa, and Australia. The company leverages a tech and tax-led approach to financial planning, combining innovative technology solutions with deep expertise in tax-efficient strategies to deliver comprehensive wealth management services. With over £3 billion in assets under management (AUM), Hoxton Wealth is committed to helping clients achieve their financial objectives through personalized investment solutions, cross-border financial planning, and long-term strategies for wealth growth and preservation.

ROLE SUMMARY:

The HR Administrator is responsible for managing the employee offboarding process, payroll coordination, health insurance administration, and supporting general employee administration across Hoxton Wealth's global operations. This role ensures smooth employee exits, accurate payroll processing, and efficient administrative support to the HR function.

KEY RESPONSIBILITIES: 

Employee Offboarding
  • Coordinate end-to-end offboarding process for departing employees across all regions
  • Conduct exit interviews and compile feedback for management review
  • Process terminations, resignations and redundancies in compliance with local regulations
  • Prepare final settlement calculations and documentation
  • Coordinate return of company property and access revocation
  • Process reference requests for former employees
  • Maintain offboarding documentation and ensure proper file closure


Payroll Coordination
  • Coordinate payroll processing across all regions with payroll providers
  • Verify payroll data accuracy for new starters, leavers and changes
  • Process salary adjustments, bonuses, commission payments and deductions
  • Maintain payroll records and reconciliations
  • Address payroll queries from employees
  • Ensure payroll compliance with local tax and employment regulations
  • Prepare payroll reports for management review


Health Insurance Administration
  • Process health insurance claims support and queries
  • Coordinate policy renewals and annual reviews
  • Support open enrollment periods across regions
  • Maintain comprehensive insurance documentation
  • Communicate policy updates and changes to employees
  • Track insurance utilization and cost analysis


General Employee Administration Support
  • Provide administrative support for employee queries and requestsAssist with preparation of HR letters and documentation as needed
  • Maintain HR filing systems (physical and electronic)
  • Support HR projects and initiatives as required
  • Update employee records and databasesAssist with HR reporting and data compilation


HR Systems and Reporting
  • Maintain HRIS data integrity and system optimization
  • Generate HR reports and metrics for leadership review
  • Support HR technology implementations and improvements
  • Ensure accurate employee data across all systems


Employee Engagement Execution 
  • Coordinate employee engagement initiatives and programs
  • Administer employee surveys and compile results
  • Support action planning following engagement survey results 
  • Organize and facilitate engagement activities across regions


CANDIDATE PROFILE:

Experience and Qualification
  • Bachelor's degree or equivalent qualification in Human Resources, Business Administration or related field 
  • Minimum 2-3 years HR administration experience 
  • Experience with payroll administration and processing 
  • Understanding of employment termination regulations and procedures 
  • Proficiency in HRIS systems and Microsoft Office applications


Key Skills and Competencies 
  • Strong numerical accuracy and attention to detail 
  • Excellent organizational and time management capabilities 
  • Effective communication and interpersonal skills 
  • Discretion and confidentiality in handling sensitive information 
  • Problem-solving abilities and initiative 
  • Ability to work under pressure and meet tight deadlines 
  • Understanding of multi-jurisdictional payroll and employment requirements

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