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Real Estate Admin Executive

2 weeks ago

Al Barsha, United Arab Emirates REALCO CAPITAL Full time

**Reports To**: Sales Manager

**Job Summary**:
The Real Estate Admin Executive is responsible for providing administrative support to the real estate team, ensuring smooth office operations, and assisting in the management of property documentation, client communications, and internal processes.

**Key Responsibilities**:

- **Administrative Support**:

- Maintain office filing systems, both physical and digital.
- Prepare reports, presentations, and property documentation as required.
- **Property Documentation & Compliance**:

- Assist in preparing tenancy agreements, contracts, and other legal documents.
- Ensure proper filing and tracking of property documents.
- Coordinate with regulatory authorities to maintain compliance.
- **Client & Stakeholder Coordination**:

- Serve as the first point of contact for clients and vendors.
- Schedule appointments, property viewings, and meetings.
- Maintain accurate records of client interactions and follow-ups.
- **Database & Records Management**:

- Update property listings, client databases, and CRM systems.
- Track lease renewals, payment schedules, and property maintenance requests.
- **Office Operations & Support**:

- Assist with office inventory management and procurement of supplies.
- Support the real estate team in day-to-day operational tasks.
- Coordinate with other departments to ensure smooth workflow.

**Qualifications & Skills**:

- Minimum **Diploma or Bachelor’s degree** in Business Administration, Real Estate, or related field.
- **1-3 years** of experience in real estate administration or office management.
- Strong organizational, communication, and interpersonal skills.
- Proficient in **Microsoft Office** and real estate CRM software.
- Ability to multitask, prioritize, and meet deadlines.
- Attention to detail and high level of integrity in handling confidential information.

**Working Conditions**:

- Full-time, office-based role.
- Occasional extended hours may be required to meet deadlines or support events.

Pay: AED3,000.00 per month