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Personal Assistant

2 weeks ago

Ras alKhaimah, United Arab Emirates KAY Hospitality Full time

**Job Summary**:
**Responsibilities**:

- **Administrative Support**:

- Manage and coordinate schedules, appointments, and meetings for executives.
- Handle travel arrangements, accommodation, and logistics for business trips.
- Draft and prepare documents, reports, and correspondence with precision and attention to detail.
- Screen and prioritize incoming communications, ensuring timely responses.
- **Financial Management**:

- Assist in managing financial records, including expense reports and budget tracking.
- Collaborate with the finance team to ensure accurate invoicing and timely payments.
- Handle basic financial tasks, such as bookkeeping and reconciling accounts.
- **Multitasking**:

- Juggle multiple tasks and priorities efficiently, adapting to changing demands.
- Prioritize and manage time effectively to meet deadlines and achieve goals.
- **Organizational Skills**:

- Maintain a well-organized office environment and digital filing system.
- Anticipate needs and proactively address issues to ensure smooth operations.
- **Communication**:

- Exhibit excellent written and verbal communication skills in flawless English.
- Communicate effectively with internal and external stakeholders.
- **Dedication and Work Ethic**:

- Demonstrate a strong work ethic and a dedication to achieving outcomes.
- Strive for excellence in all tasks and responsibilities.
- **Innovation and Creativity**:

- Bring a creative and innovative mindset to problem-solving.
- Contribute ideas to enhance processes and improve overall efficiency.

**Qualifications**:

- Bachelor's degree in Business Administration, Finance, or a related field.
- Proven experience as a personal assistant or in a similar role.
- Strong proficiency in office software (Microsoft Office, Google Workspace).
- Excellent organizational and multitasking abilities.
- Exceptional written and verbal communication skills in English.
- Basic understanding of financial processes and bookkeeping.
- Demonstrated ability to work independently with mínimal supervision.
- Positive mentality, dedication to work, and a proactive approach to tasks.

**Application Process**:
[Company Name] is an equal opportunity employer. We encourage individuals from all backgrounds to apply.

Youplease add these points
Schedule meetings and manage calendars
Search for required supplier and finalize
Organize and document all required files
Help with daily time management
Run errands as requested
Adapt the mentality of your superior to further finalize tasks in their stead
Organize and make sure pending tasks are not neglected
Schedule meetings and manage calendars
Take accurate and comprehensive notes at meetings
Take initiative and think out of the box to execute common issues
Work outcome should be outstanding, makes sure task is complete and foresees the future, not only quotation to be done but the full timeline is planned ahead and ready to finalize and execute in one call.ChatGPTChatGPT

**Job Title: Personal Assistant**

**Job Summary**:
**Responsibilities**:

- **Administrative Support**:

- Schedule meetings, manage calendars, and coordinate appointments for executives.
- **Financial Management**:

- Assist in managing financial records, including expense reports and budget tracking.
- Collaborate with the finance team to ensure accurate invoicing and timely payments.
- Handle basic financial tasks, such as bookkeeping and reconciling accounts.
- **Task Organization and Time Management**:

- Organize and document all required files, ensuring easy accessibility and retrieval.
- Help with daily time management, prioritizing tasks to ensure deadlines are met.
- Organize and ensure pending tasks are not neglected, keeping a proactive approach.
- **Proactive Problem-Solving**:

- Search for required suppliers and finalize agreements in collaboration with the purchasing team.
- Run errands as requested, demonstrating a proactive approach to support daily operations.
- Take initiative and think out of the box to address and resolve common issues.
- **Adaptability and Coordination**:

- Adapt the mentality of your superior to further finalize tasks in their stead.
- Schedule meetings, manage calendars, and coordinate appointments for executives.
- Take accurate and comprehensive notes at meetings, ensuring all key points are documented.
- **Outstanding Work Outcome**:

- Work outcome should be outstanding, ensuring tasks are not only completed but exceed expectations.
- Plan ahead and foresee the future, ensuring full timelines are prepared for execution in one call.
- Execute tasks efficiently, from quotation to finalization, demonstrating thorough planning.

**Qualifications**:

- Bachelor's degree in Business Administration, Finance, or a related field.
- Proven experience as a personal assistant or in a similar role.
- Strong proficiency in office software (Microsoft Office, Google Workspace).
- Excellent organizational and multitasking abilities.
- Exceptional written and ver