Admin Operations Assistant

2 weeks ago

Ras Al Khor, United Arab Emirates Servochem L.L.C Full time

**Job Title: Admin Cum Operations Assistant** Department: - Administration Location: - **Ras Al Khor, Dubai** **Salary**: - AED 4000 - 4500 /- P.M. (All Inclusive) (Salary based on experience) Contract Period: - 2 years employment contract Other Benefits: - Visa, Annual Vacation, Annual Air Ticket, Gratuity, Medical Insurance **Notice period: Immediate Joining** **Job description** Maintain agenda and assist in planning appointments, board meetings, conferences, etc. - Attend meetings and keep minutes, Receive, and screen phone calls and redirect them when appropriate. - Maintain electronic and paper records ensuring information is organized and easily accessible. - Possess excellent communication skills, both written and verbal word processing, creating spreadsheets and presentations, and filing, handling confidential documents ensuring they remain secure. - Renew and manage office licenses/trade licenses, third-party contracts etc. - Renew and manage office licenses/trade licenses Company’s legal documentation processing, employee visa renewals; and other Government compliances/renewals Maintained high standards of accuracy and quality in data entry and recordkeeping. - Monitor office supplies and negotiate terms with suppliers to ensure the most cost-effective orders. - Preparation of PR / PO for office-related material and other requirements including office stationery. - Planning for food supplies at the time of clients' meetings or functions. - Make travel arrangements for executives' Flight / Hotel / Visa booking, tracking and Managing schedules, and calendar for deadlines. - Making arrangements for newly joined employees for seating, PC, access cards, etc. - Assists in office renovation and handover of company vehicles and company assets. - Maintain all office equipment under AMC (Vehicles/Machinery/AC/Vending - Machine/Water filters/IT equipment/First Aid Kits etc.) - Manage training and development initiatives, Managed performance appraisal systems and policies, oversee benefits and compensation (Accounts, Attendance, Utility Bills, Petty Cash & reconciliations of Payroll for staff and workers) - Planned, coordinated, and optimized administrative procedures, resolving conflicts through positive and professional mediation. - Handling workplace investigations, disciplinary, and termination procedures. - Provides administrative support to top management and the general office. Monitors and improves office systems and procedures ensuring policy awareness. - Maintaining employee files and workplace privacy, overseeing facilities management of company branches/warehouses/accommodations - Responsible for renewing; and manage the Company’s Real estate related matters including contract preparation, cheque management, registration; termination Education: - **Graduate in any discipline.** - Age: - **25-40 years**: - Gender Preference: - **Male**: - Technical Skill set: - Computer proficient - Work Exp: - **Minimum 3 years**: - Language skill set: - Fluency in English Language (Spoken & Written) - Other attributes: - A Self-motivated individual with a pleasant personality Pay: AED4,000.00 - AED4,500.00 per month **Education**: - Bachelor's (preferred) **Experience**: - Admin: 3 years (preferred) - total work: 3 years (preferred) - Administration: 3 years (preferred)

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