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Receptionist Admin Assistant

2 weeks ago

Dubai, United Arab Emirates Printstore Printing and Publishing Services Full time

**Job Description: Receptionist and Admin Assistant in Deira, Dubai**

Position Overview: We are seeking a highly organized and professional Receptionist and Admin Assistant to join our team in Deira, Dubai. As the first point of contact for our company, you will play a vital role in providing exceptional customer service and administrative support. This position requires excellent communication skills, multitasking abilities, and a strong attention to detail.

Nationality **:Philippine**

**Responsibilities**:
Greet and welcome visitors and guests in a courteous and friendly manner.

Answer and direct phone calls, take messages, and provide accurate information to callers.

Manage the reception area, ensuring it is clean, organized, and presentable at all times.

Schedule appointments, meetings, and conferences for staff members and executives.

Maintain office supplies inventory and place orders when necessary.

Assist with basic administrative tasks such as filing, data entry, and photocopying.

Coordinate travel arrangements and accommodations for employees and guests.

Liaise with various departments and personnel to ensure efficient communication and coordination.

Maintain and update company databases and records, ensuring accuracy and confidentiality.

Prepare reports, presentations, and other documents as requested by management.

Assist with event planning and coordination, including booking venues and arranging catering.

Handle basic accounting tasks such as managing petty cash and preparing expense reports.

Support HR functions such as maintaining employee records, assisting with onboarding, and managing time-off requests.

Adhere to company policies and procedures, ensuring compliance at all times.

**Requirements**:
Proven experience as a receptionist, administrative assistant, or in a similar role.

Excellent verbal and written communication skills in English. Knowledge of Arabic is highly desirable.

Proficient in using Microsoft Office Suite (Word, Excel, PowerPoint) and other relevant software.

Strong organizational and multitasking abilities, with exceptional attention to detail.

Friendly and professional demeanor, with excellent customer service skills.

Ability to handle a fast-paced environment and prioritize tasks effectively.

Familiarity with office equipment such as photocopiers, scanners, and printers.

Ability to maintain confidentiality and handle sensitive information with discretion.

Strong problem-solving skills and the ability to work independently and as part of a team.

Flexibility to work occasional evenings or weekends, as required.

We offer a competitive salary and benefits package, along with opportunities for growth and development within our organization.

Note: The above job description is a general overview of the responsibilities and requirements for the role of Receptionist and Admin Assistant in Deira, Dubai. Actual duties may vary based on the specific needs of the organization.

**Salary**: From AED2,000.00 per month

Ability to commute/relocate:

- Dubai: Reliably commute or planning to relocate before starting work (required)