Executive Secretary To General Manager

4 days ago


Dubai, Dubai, United Arab Emirates Plus Palace General Contracting LLC Full time
Job Overview:

The Executive Secretary at Palace Group provides high-level administrative and organizational support to the General Manager. This role involves managing schedules, coordinating communications, and handling a variety of administrative tasks critical to the smooth operation of the company. The role requires maintaining a high level of professionalism, discretion, and attention to detail, aligning with the company's luxury brand image.

Key Responsibilities

1. Manage and maintain the General Manager's schedule, including appointments, meetings, and travel arrangements.
2. Prepare, edit, and proofread correspondence, reports, and presentations with a high level of accuracy and professionalism.
3. Coordinate and organize meetings, including preparing agendas, taking minutes, and following up on action items.
4. Handle confidential and sensitive information with discretion.
5. Serve as the primary point of contact for internal and external communications on behalf of the General Manager.
6. Draft and respond to emails, letters, and other forms of communication in a timely and professional manner.
7. Liaise with clients, vendors, and key stakeholders, ensuring clear and effective communication.
8. Oversee office operations, including the maintenance of filing systems, databases, and records.
9. Ensure that the General Manager's office is well organized and equipped with the necessary tools and resources.
10. Manage expense reports, invoices, and procurement processes related to the General Manager's office.

Event and Meeting Coordination

1. Assist in planning and coordinating corporate events, client meetings, and team gatherings.
2. Arrange logistics, including venue bookings, catering, and audiovisual setup.
3. Ensure that all events reflect Palace Group's luxury image and professionalism.
4. Support the General Manager in tracking project timelines, deliverables, and milestones.
5. Conduct research and prepare reports to assist in decision-making and strategic planning.
6. Coordinate with various departments to ensure alignment on project goals and deadlines.

Brand Representation

1. Represent the General Manager and Palace Group with professionalism and a polished attitude at all times.
2. Maintain the company's luxury brand image through impeccable communication and presentation.

Desired Candidate Profile

1. Excellent organizational and time management skills.
2. Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant office tools.
3. Exceptional written and verbal communication skills.
4. Strong attention to detail and ability to multitask effectively.
5. Knowledge of the luxury real estate market and familiarity with its unique requirements.

Personal Attributes:

1. Professional, polished, and confident attitude.
2. High level of discretion and confidentiality.
3. Proactive, resourceful, and able to work independently.
4. Flexible and adaptable to changing priorities.

#J-18808-Ljbffr

  • Dubai, Dubai, United Arab Emirates Plus Palace General Contracting LLC Full time

    Job Overview:The Executive Secretary at Palace Group provides high-level administrative and organizational support to the General Manager. This role involves managing schedules, coordinating communications, and handling a variety of administrative tasks critical to the smooth operation of the company. The role requires maintaining a high level of...

  • Executive Secretary

    12 hours ago


    Dubai, Dubai, United Arab Emirates Emirates Flight Catering Full time

    Are you an organized and proactive professional looking to support senior leadership in a dynamic environment? EKFC is looking for an Executive Secretary to provide high-level administrative support to our SVP – Human Resources.Job Purpose:The Executive Secretary will provide comprehensive administrative support to the SVP - HUMAN RESOURCES, ensuring the...


  • Dubai, Dubai, United Arab Emirates NEAR Full time

    Job DescriptionWe are seeking a highly skilled corporate secretary to join our team at OKX. As a leading crypto exchange, we provide millions with access to crypto trading and decentralized applications.The successful candidate will assist in handling company secretarial matters, monitor corporate governance developments, and ensure compliance with...

  • Executive Secretary

    3 days ago


    Dubai, Dubai, United Arab Emirates Michael Page Full time

    Michael Page is a leading recruitment consultancy with operations in the UK, Continental Europe, Asia-Pacific, and the Americas.The company has a strong presence in the Middle East, focusing on key sectors such as Finance & Accounting, Banking & Financial Services, Procurement, Property & Construction, Engineering & Supply Chain, Oil & Gas Technical and...


  • Dubai, Dubai, United Arab Emirates Miller Hay Full time

    Job OverviewMiller Hay is a boutique recruitment consultancy specialising in providing clients with top-level office support staff. We are experienced in placing Executive Assistants, Office Managers, Legal Secretaries, Administrators and Receptionists on a permanent and contract basis.


  • Dubai, Dubai, United Arab Emirates OKX Full time

    We are part of OKG, a group that brings the value of blockchain to users worldwide through our leading products, including OKX, OKX Wallet, OKLink, and more.About the JobThis is an exciting opportunity for a highly energetic and skilled corporate secretary to join our team. As a key member, you will play a crucial role in executing and maintaining official...


  • Dubai, Dubai, United Arab Emirates NEAR Full time

    About UsAt OKX, we believe that the future will be shaped by crypto. We are a leading crypto exchange and developer of OKX Wallet, providing millions with access to crypto trading and decentralized applications.We are safe and reliable, backed by our Proof of Reserves. Our core principles - We Before Me, Do the Right Thing, and Get Things Done - drive our...


  • Dubai, Dubai, United Arab Emirates OKX Full time

    Who We AreAt OKX, we believe that the future will be reshaped by crypto, and ultimately contribute to every individual's freedom.OKX is a leading crypto exchange, and the developer of OKX Wallet, giving millions access to crypto trading and decentralized crypto applications (dApps). OKX is also a trusted brand by hundreds of large institutions seeking access...

  • General Manager

    1 week ago


    Dubai, Dubai, United Arab Emirates IMPETUS EXECUTIVE SEARCH Full time

    We are seeking an experienced General Manager / Non-UAE Markets to lead our fintech organization specializing in payment systems. This role is responsible for driving international business growth, with a focus on non-UAE markets, particularly across Africa. The ideal candidate will have 15+ years of experience in the financial services sector, with a proven...

  • Legal Secretary

    1 week ago


    Dubai, Dubai, United Arab Emirates Mackenzie Jones Full time

    As one of the most renowned legal firms in the world, our client has had a presence in Dubai for over thirty years. They are a truly international and integrated practice, opening offices in all key international financial centers, branching out into newly emerging legal markets, and merging with leading firms on the European continent. With a network of...

  • Legal Secretary

    4 days ago


    Dubai, Dubai, United Arab Emirates Mackenzie Jones Full time

    As one of the most renowned legal firms in the world, our client has had a presence in Dubai for over thirty years. They are a truly international and integrated practice, opening offices in all key international financial centers, branching out into newly emerging legal markets, and merging with leading firms on the European continent. With a network of...


  • Dubai, Dubai, United Arab Emirates NEAR Full time

    About Our CompanyWe are OKX, a leading crypto exchange and developer of OKX Wallet. We provide millions with access to crypto trading and decentralized applications.We are a safe and reliable company, backed by our Proof of Reserves. Our core principles - We Before Me, Do the Right Thing, and Get Things Done - drive our culture and foster a friendly...


  • Dubai, Dubai, United Arab Emirates Tbwa ChiatDay Inc Full time

    At OKX, we believe that the future will be reshaped by crypto, and ultimately contribute to every individual's freedom.OKX is a leading crypto exchange, and the developer of OKX Wallet, giving millions access to crypto trading and decentralized crypto applications (dApps). OKX is also a trusted brand by hundreds of large institutions seeking access to crypto...


  • Dubai, Dubai, United Arab Emirates Tbwa ChiatDay Inc Full time

    At OKX, we believe that the future will be reshaped by crypto, and ultimately contribute to every individual's freedom.OKX is a leading crypto exchange, and the developer of OKX Wallet, giving millions access to crypto trading and decentralized crypto applications (dApps). OKX is also a trusted brand by hundreds of large institutions seeking access to crypto...


  • Dubai, Dubai, United Arab Emirates AMS International UAE Full time

    Job DescriptionWe are seeking a highly skilled and experienced Executive Secretary to join our team at AMS International UAE. The ideal candidate will have a minimum of 5 years of experience as a Personal Assistant, with excellent verbal and written communication skills.The successful candidate will be responsible for managing the Director's emails, diary,...


  • Dubai, Dubai, United Arab Emirates Swisslinx Middle East Full time

    We are seeking an exceptional Executive Secretary to provide administrative support to our CEO. This is a unique opportunity to work closely with senior professionals and contribute to the success of our Private Office in Dubai.Key ResponsibilitiesTravel arrangements and diary managementCoordination of events, including venue selection and speaker background...


  • Dubai, Dubai, United Arab Emirates NEAR Full time

    Who We Are At OKX, we believe that the future will be reshaped by crypto, and ultimately contribute to every individual's freedom. OKX is a leading crypto exchange, and the developer of OKX Wallet, giving millions access to crypto trading and decentralized crypto applications (dApps). OKX is also a trusted brand by hundreds of large institutions seeking...


  • Dubai, Dubai, United Arab Emirates NEAR Full time

    Who We AreAt OKX, we believe that the future will be reshaped by crypto, and ultimately contribute to every individual's freedom.OKX is a leading crypto exchange, and the developer of OKX Wallet, giving millions access to crypto trading and decentralized crypto applications (dApps). OKX is also a trusted brand by hundreds of large institutions seeking access...


  • Dubai, Dubai, United Arab Emirates LEAMS Education Services (Gamma Holdings Ltd.) Full time

    LEAMS Education Services (Gamma Holdings Ltd.)About Us:We are a leading provider of education services in Dubai, driven by our commitment to advancing employee careers and development opportunities. Our unifying philosophy fosters team unity through vibrant CPD programs, exchanging knowledge, ideas, and best practices.Our attractive job offer includes...


  • Dubai, Dubai, United Arab Emirates OKX Full time

    At OKX, we believe that the future will be reshaped by crypto, and ultimately contribute to every individual's freedom.OKX is a leading crypto exchange, and the developer of OKX Wallet, giving millions access to crypto trading and decentralized crypto applications (dApps). OKX is also a trusted brand by hundreds of large institutions seeking access to crypto...