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Project Admin and Logistics Co-Ordinator

1 week ago

Abu Dhabi, Abu Dhabi, United Arab Emirates Ghobash Group Full time

The Admin and Logistics Officer will be responsible for overseeing and managing the daytoday logistical operations from Abud Dhabi to DAS Island and back with a focus on coordinating flights handling bookings and ensuring the efficient mobilization of manpower. The role involves managing travel schedules maintaining effective communication with various stakeholders and supporting operational needs in a dynamic and fastpaced environment.

Key Responsibilities

Flight Coordination and Booking

  • Manage flight schedules and ensure timely booking of flights to and from DAS Island.
  • Coordinate with ADNOC focal person and other service providers to ensure smooth and timely flight arrangements.
  • Confirm and track flight reservations making adjustments as needed due to changes in schedules or unforeseen circumstances.
  • Monitor flight availability cancellations delays and communicate with staff regarding any travelrelated issues.
  • Prepare and maintain records of all the site mobilization and demobilization for tracking and reporting purposes.

Manpower Mobilization

  • Coordinate the transportation of personnel to and from DAS Island as per operational requirements.
  • Ensure that all necessary documents (OPTIMA Flight reservation requests Mess Request Accommodation requests) are prepared and provided to ADNOC Focal person well in advance to get the mobilization done in timely manner.
  • Ensure that all logistics for team rotations work shifts and site operations are seamlessly coordinated.

Logistics Support and Administrative Duties

  • Maintain records of all logistical activities including manpower schedules travel arrangements and transportation resources.
  • Track inventory and manage supplies required for smooth operations on DAS Island.
  • Organize accommodation catering and other support services for staff and visitors.
  • Prepare reports on logistics including cost tracking utilization of resources and operational efficiency.
  • Liaise with contractors vendors and other third parties to ensure all logistics operations are carried out in compliance with company policies and industry standards.

Safety and Compliance

  • Ensure that all logistical operations including flight arrangements and personnel transportation comply with health safety and environmental regulations.
  • Stay up to date on relevant regulations and best practices related to aviation travel and personnel mobilization.
  • Ensure the proper handling of emergency travel requirements or unforeseen logistical challenges.

Qualifications :

  • Bachelors degree in logistics business administration or a related field.
  • Minimum of 23 years of experience in logistics travel coordination or administration.
  • Have ADNOC Offshore and Island based projects experience.
  • Experience in organizing flights travel bookings and coordinating manpower movements.
  • Knowledge of relevant software tools for booking scheduling and communication.
  • Strong organizational and timemanagement skills.
  • Ability to work under pressure and handle multiple tasks simultaneously.
  • Excellent verbal and written communication skills.
  • Strong attention to detail and problemsolving capabilities.
  • Knowledge of health and safety standards in the logistics and transportation sectors is a plus.

Additional Information :

  • Based on either Abu Dhabi or DAS Island (or a similar remote location) with occasional travel to the mainland or other operational sites.
  • Flexibility and adaptability required to manage unexpected challenges in a dynamic and fastpaced environment

Remote Work :

No

Employment Type :

Fulltime