Project Admin and Logistics Co-Ordinator
23 hours ago
Job Description
The Admin and Logistics Officer will be responsible for overseeing and managing the day-to-day logistical operations from Abu Dhabi to DAS Island and back, with a focus on coordinating flights, handling bookings, and ensuring the efficient mobilization of manpower. The role involves managing travel schedules, maintaining effective communication with various stakeholders, and supporting operational needs in a dynamic and fast-paced environment.
Key Responsibilities
Flight Coordination and Booking
- Manage flight schedules and ensure timely booking of flights to and from DAS Island.
- Coordinate with ADNOC focal person and other service providers to ensure smooth and timely flight arrangements.
- Confirm and track flight reservations, making adjustments as needed due to changes in schedules or unforeseen circumstances.
- Monitor flight availability, cancellations, delays, and communicate with staff regarding any travel-related issues.
- Prepare and maintain records of all the site mobilization and de-mobilization for tracking and reporting purposes.
Manpower Mobilization
- Coordinate the transportation of personnel to and from DAS Island as per operational requirements.
- Ensure that all necessary documents (OPTIMA, Flight reservation requests, Mess Request, Accommodation requests) are prepared and provided to ADNOC Focal person well in advance to get the mobilization done in a timely manner.
- Ensure that all logistics for team rotations, work shifts, and site operations are seamlessly coordinated.
Logistics Support and Administrative Duties
- Maintain records of all logistical activities, including manpower schedules, travel arrangements, and transportation resources.
- Track inventory and manage supplies required for smooth operations on DAS Island.
- Organize accommodation, catering, and other support services for staff and visitors.
- Prepare reports on logistics, including cost tracking, utilization of resources, and operational efficiency.
- Liaise with contractors, vendors, and other third parties to ensure all logistics operations are carried out in compliance with company policies and industry standards.
Safety and Compliance
- Ensure that all logistical operations, including flight arrangements and personnel transportation, comply with health, safety, and environmental regulations.
- Stay up to date on relevant regulations and best practices related to aviation, travel, and personnel mobilization.
- Ensure the proper handling of emergency travel requirements or unforeseen logistical challenges.
Desired Candidate Profile
Qualifications
- Bachelor's degree in logistics, business administration, or a related field.
- Minimum of 2-3 years of experience in logistics, travel coordination, or administration.
- Experience with ADNOC Offshore and Island-based projects.
- Experience in organizing flights, travel bookings, and coordinating manpower movements.
- Knowledge of relevant software tools for booking, scheduling, and communication.
- Strong organizational and time-management skills.
- Ability to work under pressure and handle multiple tasks simultaneously.
- Excellent verbal and written communication skills.
- Strong attention to detail and problem-solving capabilities.
- Knowledge of health and safety standards in the logistics and transportation sectors is a plus.
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