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Bids Administrator

2 weeks ago

Abu Dhabi, Abu Dhabi, United Arab Emirates Masdar Full time
Roles and responsibilities

  • Bid Strategy Development

  • Bid Planning and Strategy: Lead the development of bid strategies and plans, ensuring alignment with the organization's business objectives. This includes deciding which opportunities to pursue and developing a competitive and compelling approach to win the bid.
  • Risk Assessment: Conduct thorough assessments of the risks associated with each bid, including financial, operational, and reputational risks, and ensure mitigation strategies are in place.
  • Stakeholder Alignment: Work closely with key internal stakeholders, such as senior management, legal, finance, and operations, to ensure the bid aligns with organizational objectives and capabilities.

  • Team Leadership and Management

  • Team Oversight: Lead, manage, and mentor the bids team, including bid coordinators, proposal writers, and subject matter experts (SMEs). Ensure the team is motivated, adequately resourced, and aligned with organizational goals.
  • Resource Allocation: Allocate resources appropriately across multiple bids and ensure that the team has the necessary skills and capacity to meet deadlines and achieve objectives.
  • Training and Development: Develop training programs for team members to enhance their skills in bid preparation, proposal writing, and client engagement.

  • Bid Development and Proposal Management

  • Bid Proposal Creation: Oversee the creation of high-quality, customized proposals, ensuring they are comprehensive, well-written, and tailored to the client's needs and specifications.
  • Document Management: Ensure the timely and accurate preparation of all necessary documentation for bid submission, ensuring that all required components are included and meet submission guidelines.
  • Compliance and Quality Control: Ensure that all bids comply with regulatory and contractual requirements and that proposals adhere to the company's quality standards and processes.

  • Client and Stakeholder Engagement

  • Client Interaction: Engage with potential clients to understand their requirements and ensure that the bid addresses their specific needs. Act as the primary point of contact during the bidding process.
  • Stakeholder Communication: Maintain strong communication with internal stakeholders, including business development teams, project managers, and legal departments, to ensure alignment and support during the bid process.

  • Bid Presentation and Negotiation

  • Bid Presentations: Lead presentations to clients, showcasing the company's solutions, capabilities, and advantages over competitors. Ensure the team is prepared to respond to client queries and feedback.
  • Negotiation Support: Provide support during negotiations with clients, ensuring that the company's interests are well-represented while maintaining a collaborative approach to win the business.

  • Post-Bid Activities

  • Debrief and Feedback: After bid submission, gather feedback from clients, analyze the outcome, and conduct a post-bid review to identify lessons learned and improve future bid processes.
  • Continuous Improvement: Lead efforts to continuously improve the bid process by introducing new tools, methodologies, and technologies to increase efficiency, effectiveness, and win rates.

  • Market Intelligence and Competitor Analysis

  • Market Research: Stay informed on industry trends, competitor activities, and market conditions to identify new bidding opportunities and ensure that the organization is positioned effectively in the market.
  • Competitor Analysis: Analyze competitors' proposals, strengths, and weaknesses to inform bid strategy and positioning.
Desired candidate profile

To lead to the end-to-end bid process for the assigned regions, managing cross-functional teams, managing and reviewing the assigned bids and projects, and ensuring the submission of competitive proposals to clients, to improve the Masdar's chances of winning new projects in line with meeting the overall clean energy and business development strategies and targets.

Qualifications

Preferred Qualifications:

  • MBA or relevant Master's degree from a top-tier internationally recognized higher education institution
  • Bachelor's degree in Business, Engineering, Science, Economics or any other related field

Preferred Experience:

  • At least 12 years of experience in the development of bids and proposals for renewable energy projects including experience working with cross-functional teams and coordinating all the activities among the client, consortium members, equity partners, EPC contractor, advisors, lenders, O&M contractor etc. or an equivalent experience
  • Track record of developing proposals that contribute to the winning of IPP tenders and successfully achieving financial closure, in conventional energy and/or renewable energy.