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Administrative Executive

1 week ago

Abu Dhabi, Abu Dhabi, United Arab Emirates Elevon Core Full time

Job Requisition ID: 165071

Established in the 1930s as a trading business AlFuttaim Group today is one of the most diversified and progressive privately held regional businesses headquartered in Dubai United Arab Emirates. Structured into five operating divisions; automotive financial services real estate retail and healthcare; employing more than 35000 employees across more than 20 countries in the Middle East Asia and Africa AlFuttaim Group partners with over 200 of the worlds most admired and innovative brands. AlFuttaim Groups entrepreneurship and relentless customer focus enables the organization to continue to grow and expand; responding to the changing needs of our customers within the societies in which we operate.

By upholding our values of respect excellence collaboration and integrity; AlFuttaim Group continues to enrich the lives and aspirations of our customers each and every day

Overview of the role:
The primary focus of this role is to support Trading Enterprises brands (Honda CJDR and Volvo) within UAE by planning organizing and implementing administrative systems that enable a seamless backoffice service in the areas of Sales After sales Marketing Human resources Network and Facilities Finance and Compliance.

What you will do:
  • SAP & Systems Enhancement & Maintenance Conduct User Acceptance Testing (UAT) on behalf of the sales team to ensure smooth customer interaction and customer service. Troubleshoot SAP and Connect systems to support backoffice invoicing
  • Sales Support Maintain discounts as per approved Cost Build Up maintain monthly campaign systems setup maintain down payment assist in SAP
  • Procurement Process asset requisitions and procurement related to projects and daytoday operational requirements in the areas of Network and Facilities Marketing Sales and Aftersales
  • Financial Recovery and invoice correction of short collections and upsells from showroom invoice and aftersales billing
  • Human Resources ensure employees are aligned as per the org. unit and cost centre process outsource manpower requisitions vacancies leavers and replacement roles
  • Network and Facilities Works hand in hand with Network and Real Estate teams to facilitate new location setup and refurbishments Trade License renewals etc.


Required skills to be successful:
  • Organizational Skills
  • Technical Proficiency
  • Attention to Detail
  • Time Management

About the team:
In this role you will be working in a fast paced and dynamic environment reporting directly to the Administration Manager.

What equips you for the role:
  • Highschool Diploma or College Degree
  • Minimum of 23 years experience in a similar role
  • Microsoft Office proficiency
  • SAP knowledge is a plus

About AlFuttaim Automotive
A major division of the UAEbased AlFuttaim Group of companies AlFuttaim Automotive is an industry leader with presence in 10 countries across the Middle East Asia and Africa.
Our core business activities at AlFuttaim Automotive include distribution manufacturing leasing and aftersales and we are firmly established as the regional representative of some of the worlds most iconic automotive brands: Toyota Lexus Honda Jeep Chrysler Dodge Volvo and RAM.
We are driven by a customercentric approach constantly pushing the boundaries on innovation quality standards and valueadded service across our vast universe of customers right from motoring enthusiasts to fleet operators to contractors. Our mission is to become the leader in custommade mobility solutions by delivering nothing less than worldclass omnichannel experiences.
We channel our local expertise and global trust to deliver one of the most comprehensive portfolios of mobility products and solutions from passenger cars to SUVs electric vehicles to highperformance motorbikes commercial vehicles to industrial & construction equipment.
What keeps the company moving forward is a 9000member strong team with inspiring possibilities for growth throughout the career path. This is AlFuttaim Automotive and we empower talent to move forward.

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