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Personal Assistant
2 weeks ago
Responsibilities Organizing and coordinating meetings for General Manager Receiving and verifying incoming documents, check the accuracy of the transmittal notice Notifying superiors for the proper identification of the respective internal and external documents Updating and maintaining General Manager’s Calendar Compiling and archiving of General Manager’s Reports Coordinating with Project Sites for reports and other issues Preparing documents for General Manager’s approval and assist day to day issues Maintaining the incoming and outgoing registers for all documents Maintaining/Assisting Diary and Appointments Additional Responsibilities Handle a pressurized administrative environment Manage complex travel and diary arrangements Coordinate several tasks at once and meet proposal deadlines Excellent coordination and organizational skills Correspondences (English & Russian) Translation of all types of documents in English & Russian Managing Chairman & General Counsel emails and answering all requirements Dealing with all worldwide branches Event management (meetings, seminars,…) Provide support to company managers for their administrative needs Expenses reports for Worldwide hotel reservation Screening all incoming & outgoing calls Dealing with the banks for personal & corporate accounts Dealing with Rent cars Handling Manager’s leave Dealing with the Government departments Assisting the Managers’ wives in some routine duties Arranging for all kind of visas for the management Publishes the corporate newsletter by gathering information; preparing and editing articles; designing graphic presentation; producing and distributing Helps key executives make consistent decisions by advising them of historical precedents; serving as liaison between them and the president Arranges corporate travel and meetings by developing itineraries and agendas; scheduling the corporate jet; booking other transportation; arranging lodging and meeting accommodations Updates job knowledge by participating in educational opportunities; reading professional publications; maintaining personal networks; participating in professional organizations Distribute and file various forms and documentation related to public employee’s economic interest; submit and maintain related forms according to established procedures About The Company Hire Rightt is a broad based recruitment company offering specialist assistance in the region, providing professional and personal recruitment services, offering flexibility and quality within a cost effective framework. Hire Rightt is recognized as being unique in delivering people solutions from high level strategic planning through to practical day to day support. There are a number of characteristics that make us different. At Hire Rightt our expertise spans the whole lifecycle of an organisation's human resources activities, bringing together best practise recruitment and retention strategies, compensation and benefits advice, learning and development, career development, succession planning and if necessary, outplacement support all under one roof. In this way, our capability uniquely mirrors the full spectrum of HR activities, allowing us to provide a total solution that really meets the organisation's needs. #J-18808-Ljbffr
