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Purchasing Coordinator

2 weeks ago

Dubai, Dubai, United Arab Emirates Fresh Express LLC Full time

Job Summary:

The Purchasing Coordinator will oversee the sourcing, procurement, and management of goods and supplies required for the production and delivery of food and beverage products. This individual will collaborate with various departments to ensure that all purchases meet quality standards, are delivered on time, and adhere to budgetary guidelines.

Key Responsibilities:

  1. Supplier Management: Identify, evaluate, and build strong relationships with suppliers for products, goods, packaging, and other necessary materials.
  2. Purchasing & Ordering: Ensure the timely procurement of raw materials and packaging products based on production schedules and inventory levels.
  3. Cost Control: Negotiate pricing, terms, and conditions with suppliers to ensure cost-effective purchasing without compromising on quality.
  4. Quality Assurance: Ensure all purchases meet food safety and quality standards and comply with relevant regulations.
  5. Order Tracking & Expediting: Track and follow up on orders to ensure on-time deliveries and resolve any supply chain issues.
  6. Forecasting & Planning: Collaborate with the production and operations teams to forecast material needs and prepare purchasing plans accordingly.
  7. Documentation & Reporting: Maintain accurate records of all purchasing transactions, supplier agreements, and purchase orders. Provide regular reports on inventory status, supplier performance, and cost savings.
  8. Collaborate with Teams: Work closely with the production, logistics, finance, and quality assurance teams to ensure smooth operations and compliance with internal requirements.

Qualifications:

  1. Education: A bachelor's degree in Business Administration, Supply Chain Management, or a related field (preferred).
  2. Experience: Minimum of 3-4 years of experience in procurement or purchasing, preferably within the food and beverage industry.

Skills:

  1. Strong negotiation and communication skills.
  2. Excellent organizational and time-management abilities.
  3. Familiarity with procurement software and ERP systems.
  4. Knowledge of food safety standards and regulations.
  5. Analytical skills to monitor and control purchasing budgets effectively.

Key Competencies:

  1. Attention to Detail: Ensuring accuracy in order management, procurement, and inventory tracking.
  2. Problem-Solving: Ability to quickly address supply chain issues and resolve discrepancies with suppliers or logistics partners.
  3. Teamwork: Collaborating with other departments to meet organizational goals.
  4. Adaptability: Ability to adjust to changing production needs and market conditions.
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