Facilities Management Assistant
7 days ago
1. Facility OperationsandMaintenance
- MaintenanceCoordination : Overseeing routine maintenance ofequipment, HVAC systems, plumbing, electrical systems, and otherbuilding infrastructure.
- VendorManagement : Coordinating with external contractorsand service providers for specialized maintenance orrepairs.
- SpaceUtilization : Assisting in managing office layouts,workspace organization, and ensuring optimal use ofspace.
2. Health,Safety, andCompliance
- SafetyProtocols : Ensuring adherence to workplace safetyregulations and guidelines, minimizing risks for employees andvisitors.
- Inspections :Conducting regular facility inspections to identify and addresssafety hazards or maintenanceneeds.
- Compliance :Ensuring the facility meets local, state, and federal regulations,including fire safety, accessibility, and environmentalstandards.
3.OperationalEfficiency
- CostManagement : Assisting in budgeting for facilityoperations, controlling costs, and finding ways to reduceexpenses.
- SustainabilityInitiatives : Supporting eco-friendly practices, suchas energy-efficient systems and waste managementprograms.
- InventoryManagement : Tracking and managing supplies, tools,and equipment needed for facilityoperations.
4.Problem-Solving andDecision-Making
- IssueResolution : Addressing and resolving operationalproblems, such as equipment malfunctions, space constraints, orvendor delays.
- ResourceAllocation : Making decisions on the prioritizationof tasks and the efficient use ofresources.
5.Communication and InterpersonalSkills
- StakeholderCommunication : Interacting with employees, seniormanagement, and vendors to address facility-relatedconcerns.
- Reporting :Preparing and presenting reports on facility operations, includingperformance metrics, safety issues, and projectupdates.
- TeamCollaboration : Coordinating with various departmentsto meet facility needseffectively.
6.Technical and ITProficiency
- FacilitiesManagement Software : Familiarity with tools likeComputerized Maintenance Management Systems (CMMS) or IntegratedWorkplace Management Systems (IWMS) for tracking and managingfacility operations.
- DataAnalysis : Using data to assess facility performance,identify trends, and proposeimprovements.
7. TimeManagement andOrganization
- TaskPrioritization : Managing multiple facility-relatedtasks, such as maintenance schedules, vendor coordination, andemergencyresponses.
- Planning :Assisting in long-term planning for facility upgrades, expansions,or relocations.
The Associate – Facilities Management isresponsible to assist the Facilities Management team in ensuringthat all assets are in proper working condition and maintainedregularly as per standards. The role holder supports the Facilitymanager in execution andcommunication.
ROLEPROFILE
- Oversee maintenance activities toensure that the work is delivered as per the requirements andtimeline.
- Provide reports on issues related tocontractor performance for timely resolution andimprovements.
- Manage the stock of maintenanceconsumables and critical spare parts to ensure availability at alltimes.
- Provide support for incidents in atimely manner and take appropriate initiatives in case ofemergencies.
- Compile documents related tomaintenance and equipment activities as per the internalguidelines.
- Assist with submitting reports andrecommending areas for improvement when required.
Requirements
- High School Diploma orequivalent.
- 1-3 years of relevant experience,1+ years in the retail industry.
- Relevantmaintenance certification ispreferred.
- Excellent interpersonal andcommunication skills.
- Strong initiative driveand organizational skills .
FacilitatesAchievement,Facility Management Coordination,FacilityAdministration
Employment Type : Full-time
Department / Functional Area: Facility Management
Experience: years
Gender: Male
Vacancy: 1
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