Facilities Management Assistant

7 days ago


Dubai, Dubai, United Arab Emirates MAJID AL FUTTAIM Full time
Roles and responsibilities

1. Facility OperationsandMaintenance

  • MaintenanceCoordination : Overseeing routine maintenance ofequipment, HVAC systems, plumbing, electrical systems, and otherbuilding infrastructure.
  • VendorManagement : Coordinating with external contractorsand service providers for specialized maintenance orrepairs.
  • SpaceUtilization : Assisting in managing office layouts,workspace organization, and ensuring optimal use ofspace.

2. Health,Safety, andCompliance

  • SafetyProtocols : Ensuring adherence to workplace safetyregulations and guidelines, minimizing risks for employees andvisitors.
  • Inspections :Conducting regular facility inspections to identify and addresssafety hazards or maintenanceneeds.
  • Compliance :Ensuring the facility meets local, state, and federal regulations,including fire safety, accessibility, and environmentalstandards.

3.OperationalEfficiency

  • CostManagement : Assisting in budgeting for facilityoperations, controlling costs, and finding ways to reduceexpenses.
  • SustainabilityInitiatives : Supporting eco-friendly practices, suchas energy-efficient systems and waste managementprograms.
  • InventoryManagement : Tracking and managing supplies, tools,and equipment needed for facilityoperations.

4.Problem-Solving andDecision-Making

  • IssueResolution : Addressing and resolving operationalproblems, such as equipment malfunctions, space constraints, orvendor delays.
  • ResourceAllocation : Making decisions on the prioritizationof tasks and the efficient use ofresources.

5.Communication and InterpersonalSkills

  • StakeholderCommunication : Interacting with employees, seniormanagement, and vendors to address facility-relatedconcerns.
  • Reporting :Preparing and presenting reports on facility operations, includingperformance metrics, safety issues, and projectupdates.
  • TeamCollaboration : Coordinating with various departmentsto meet facility needseffectively.

6.Technical and ITProficiency

  • FacilitiesManagement Software : Familiarity with tools likeComputerized Maintenance Management Systems (CMMS) or IntegratedWorkplace Management Systems (IWMS) for tracking and managingfacility operations.
  • DataAnalysis : Using data to assess facility performance,identify trends, and proposeimprovements.

7. TimeManagement andOrganization

  • TaskPrioritization : Managing multiple facility-relatedtasks, such as maintenance schedules, vendor coordination, andemergencyresponses.
  • Planning :Assisting in long-term planning for facility upgrades, expansions,or relocations.
Desired candidate profile

The Associate – Facilities Management isresponsible to assist the Facilities Management team in ensuringthat all assets are in proper working condition and maintainedregularly as per standards. The role holder supports the Facilitymanager in execution andcommunication.

ROLEPROFILE

  • Oversee maintenance activities toensure that the work is delivered as per the requirements andtimeline.
  • Provide reports on issues related tocontractor performance for timely resolution andimprovements.
  • Manage the stock of maintenanceconsumables and critical spare parts to ensure availability at alltimes.
  • Provide support for incidents in atimely manner and take appropriate initiatives in case ofemergencies.
  • Compile documents related tomaintenance and equipment activities as per the internalguidelines.
  • Assist with submitting reports andrecommending areas for improvement when required.

Requirements

  • High School Diploma orequivalent.
  • 1-3 years of relevant experience,1+ years in the retail industry.
  • Relevantmaintenance certification ispreferred.
  • Excellent interpersonal andcommunication skills.
  • Strong initiative driveand organizational skills .
Key Skills
FacilitatesAchievement,Facility Management Coordination,FacilityAdministration
Employment Type : Full-time
Department / Functional Area: Facility Management
Experience: years
Gender: Male
Vacancy: 1

  • Dubai, Dubai, United Arab Emirates Just Fix Facilities Management Services Full time

    About the RoleJust Fix Facilities Management Services in Al Barsha, Dubai is seeking a skilled Backend Coordinator to join our team. As a Backend Coordinator, you will be responsible for maintaining project databases, assisting with data analysis, and supporting backend operations related to real estate projects. This role requires a proactive individual who...


  • Dubai, Dubai, United Arab Emirates OCS Facilities Management Full time

    OCS Facilities Management is seeking a skilled Facilities Storekeeper to manage the storekeeping operations within our hotel. This includes receiving, storing, and issuing goods to various departments, as well as implementing and enforcing proper storage and handling procedures.Key Responsibilities:Manage and maintain accurate inventory records for all hotel...


  • Dubai, Dubai, United Arab Emirates Facilico Facilities Management Full time

    At Facilico Facilities Management, we are seeking an experienced Senior Accountant to join our dynamic Finance Team. The ideal candidate will have a strong background in financial management and the ability to prioritize, plan, and supervise team members.The successful applicant will be responsible for implementing and following policies and procedures, as...


  • Dubai, Dubai, United Arab Emirates Facilico Facilities Management Full time

    We are seeking an experienced facilities accountant to join our Finance Team at Facilico Facilities Management.As a key member of the team, you will be responsible for managing the financial aspects of contracts and ensuring that all billing processes are carried out efficiently and effectively.You will work closely with the business unit to identify areas...


  • Dubai, Dubai, United Arab Emirates Facilico Facilities Management Full time

    Facilico Facilities Management invites applications from experienced accountants looking to join our dynamic Finance Team.As a Senior Accountant, you will play a crucial role in driving the financial performance of the organization by developing and implementing effective financial strategies and processes.Your primary responsibilities will include managing...


  • Dubai, Dubai, United Arab Emirates Active Plus Facilities Management Full time

    Sales Executive Job SummaryWe are seeking an experienced Sales Executive to join our team at Active Plus Facilities Management. The successful candidate will be responsible for meeting with clients, demonstrating our products and services, establishing new business opportunities, and maintaining accurate records of client interactions and sales...


  • Dubai, Dubai, United Arab Emirates MAJID AL FUTTAIM Full time

    Roles and responsibilities 1. Facility Operations and MaintenanceMaintenance Coordination: Overseeing routine maintenance of equipment, HVAC systems, plumbing, electrical systems, and other building infrastructure.Vendor Management: Coordinating with external contractors and service providers for specialized maintenance or repairs.Space Utilization:...


  • Dubai, Dubai, United Arab Emirates OCS Facilities Management Full time

    OCS Facilities Management is recruiting for a talented Medical Support Services Assistant to join our team. In this vital role, you will collaborate with our healthcare professionals to provide exceptional patient care, ensuring a high level of cleanliness and comfort within our facilities.Main Duties:Contribute to maintaining a clean and organized...


  • Dubai, Dubai, United Arab Emirates MAJID AL FUTTAIM Full time

    Roles and responsibilities1. Facility OperationsandMaintenanceMaintenanceCoordination: Overseeing routine maintenance ofequipment, HVAC systems, plumbing, electrical systems, and otherbuilding infrastructure.VendorManagement: Coordinating with external contractorsand service providers for specialized maintenance orrepairs.SpaceUtilization: Assisting in...


  • Dubai, Dubai, United Arab Emirates M Management Company Full time

    About M Management CompanyWe are a reputable company based in Dubai, established in 2013 by experienced professionals with a passion for delivering exceptional results. Our team has a proven track record of success in the hospitality and food and beverage industry.Job DescriptionThe Maintenance Coordinator will play a crucial role in ensuring that our...


  • Dubai, Dubai, United Arab Emirates OCS Facilities Management Full time

    OCS Facilities Management is looking for an experienced Hotel Administrative Assistant to provide administrative support to our hotel operations. This includes managing inventory, coordinating with purchasing departments, and ensuring efficient storekeeping practices.Key Responsibilities:Manage and maintain accurate inventory records for all hotel supplies...


  • Dubai, Dubai, United Arab Emirates Al Bazee Facilities Management LLC Full time

    Job Title: Administrative Assistant - AccountsJob OverviewWe are seeking an experienced Administrative Assistant - Accounts to join our team at Al Bazee Facilities Management LLC. The successful candidate will be responsible for providing administrative support to the finance department, including managing invoices, maintaining records, and performing...


  • Dubai, Dubai, United Arab Emirates AL ARABI FACILITIES MANAGEMENT SERVICES LLC Full time

    We are looking for a Facilities Maintenance Professional to join our team at AL ARABI FACILITIES MANAGEMENT SERVICES LLC in Dubai. As a key member of our facilities maintenance department, you will be responsible for installing, maintaining and repairing various electronic systems.Job FunctionEngineering and Information Technology.RequirementsMinimum 2 years...


  • Dubai, Dubai, United Arab Emirates Jobtrack Management Services Full time

    We are seeking a highly skilled Facilities Management Professional to join our team. As an experienced leader in facility management, you will be responsible for planning, managing, and overseeing the daily operations of our facilities.The ideal candidate will have a strong background in maintenance, materials, and manpower management, with experience in...


  • Dubai, Dubai, United Arab Emirates Facilico Facilities Management Full time

    Job Overview: The successful candidate will be responsible for managing the daily operations of the Soft Services Department, ensuring high-quality service delivery and maintaining excellent relationships with clients.Key Responsibilities:Manage the department's performance, developing and implementing strategies to improve efficiency and effectiveness.Lead...


  • Dubai, Dubai, United Arab Emirates Jobtrack Management Services Full time

    Job DescriptionOur Senior Facilities Manager will be responsible for the day-to-day management of our facilities, ensuring that all operational aspects are running smoothly and efficiently.The ideal candidate will have extensive experience in facility management, with a focus on maintenance, materials, and manpower management.You will work closely with our...


  • Dubai, Dubai, United Arab Emirates Duserve Facility Management Full time

    About the Position:We are seeking a highly skilled IT Administrator to join our team at Duserve Facility Management. As an IT Administrator, you will be responsible for ensuring the efficient, secure, and reliable operation of our IT systems.Responsibilities:• Manage and administer servers, including installation, configuration, and maintenance of...


  • Dubai, Dubai, United Arab Emirates Jobtrack Management Services Full time

    A seasoned Facilities Management professional is sought after by a leading property developer to spearhead the maintenance of their facilities in GCC. The ideal candidate should possess 3-4 years of experience in managing facilities, with a degree in Engineering as a minimum requirement.Key ResponsibilitiesLeading a team of maintenance personnel to achieve a...


  • Dubai, Dubai, United Arab Emirates Jobtrack Management Services Full time

    Join our team as a Facilities Engineer and take on the challenge of managing maintenance operations in GCC. With 3 to 4 years of experience in Facilities Management, you will lead maintenance teams to achieve planned maintenance programs and provide technical support.About the JobManage maintenance teams to ensure efficient delivery of services.Develop and...


  • Dubai, Dubai, United Arab Emirates KAIZEN Asset Management Services Full time

    Role OverviewThe Property Associate will play a vital role in supporting our property management team at Kaizen Asset Management Services. This is an exciting opportunity for a highly motivated individual to contribute to the success of our company.Key ResponsibilitiesSupport the property management team in maintaining accurate records of property...