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Office Manager

2 weeks ago

Abu Dhabi, Abu Dhabi, United Arab Emirates Novanos Pharmaceutical Group Full time

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Office Manager with Recruitment Experience & European Language Skills – Full-Time (UAE)

We are looking for a highly responsible and organized Office Manager with strong recruitment expertise and fluency in a European language (such as French, German, Spanish, or Italian). The ideal candidate should be proactive, detail-oriented, and capable of managing office operations, staff, and recruitment processes efficiently.

Key Responsibilities: 1. Office Administration & Operations:
  • Oversee and manage all daily office operations to ensure efficiency and productivity.
  • Maintain a well-organized workplace , ensuring smooth workflow and coordination.
  • Handle business communication, documentation, and correspondence professionally.
  • Manage office supplies, inventory, and vendor relationships.
  • Ensure compliance with UAE labor laws, company policies, and regulatory standards .
2. Recruitment & Hiring:
  • Develop and implement recruitment strategies to attract the best talent.
  • Source, screen, and interview candidates for various positions.
  • Conduct phone, video, and in-person interviews and coordinate hiring decisions.
  • Oversee onboarding, contract preparation, and employee documentation .
  • Ensure recruitment processes are structured, efficient, and effective .
3. Staff Management & HR Support:
  • Supervise and support office staff , ensuring maximum productivity and motivation.
  • Maintain employee records, attendance tracking, and leave management .
  • Conduct performance evaluations and support staff training and development.
  • Resolve employee concerns, promote a positive office culture , and enforce policies.
4. Financial & Procurement Management:
  • Manage office budgets, expenses, and procurement of supplies .
  • Negotiate contracts with vendors, suppliers, and service providers .
  • Oversee payroll processes, invoice tracking, and petty cash management .
5. Executive Assistance & Reporting:
  • Provide high-level administrative support to senior management.
  • Prepare business reports, presentations, and performance summaries .
  • Handle confidential company information with discretion and professionalism.
Requirements:

Proven experience as an Office Manager with strong recruitment expertise.

Highly responsible, organized, and detail-oriented individual.

Fluent in English and at least one European language (French, German, Spanish, Italian, etc.).

Strong leadership, problem-solving, and decision-making skills.

Proficiency in Microsoft Office (Excel, Word, Outlook, PowerPoint) .

Knowledge of UAE labor laws, recruitment practices, and office procedures .

Ability to work independently and manage high-pressure situations efficiently .

Preferred:
  • HR or recruitment background is an advantage.
  • Experience in the medical, cosmetic, or retail industry is a plus.
  • Certification in HR, Business Administration, or Office Management is beneficial.
How to Apply:

Interested candidates can send their CV and cover letter to:

Seniority level

Mid-Senior level

Employment type

Full-time

Job function

Administrative

Industries

Retail Health and Personal Care Products

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