Office Manager
5 days ago
Our client is currently recruiting for an experienced Office Manager / Personal Assistant for the Managing Director's office.
The right candidate will be responsible for the following duties:
- Set up procedures and policies for visitors.
- Organise to ensure that all procedures are conducted.
- Maintain the general filing system and file all correspondence.
- Keep records of employees' sick days, overtime, and vacation days in accordance with Personnel Committee policies.
- Create a file for each individual employee which should include any information relating to that employee from the first day of employment.
- Sort and distribute mail daily.
- Assure that oral communication (both in person and by phone) is relayed to the appropriate staff person.
- Assure requested announcements and information to be communicated to company membership, committee members, etc. is followed through.
- Assist Directors with some or all of the following: Program and communication activities including but not limited to meeting set-up.
- Work as a team member to maintain and keep current the office's central files and affiliate database.
- Keep current with the budget numbers and accounting practices (SAGE & Spreadsheets) in order to assist in billings, money received, etc.
- Make plans and preparations for meetings, conferences, and conference telephone calls.
- Make preparations for meetings.
- Primary liaison with the landlord and other Fund service providers (internet, phone, car service, etc.).
- Maintain computer and internet systems.
- Maintain an adequate inventory of office supplies.
- Monitor the use of supplies and equipment.
- Coordinate the repair and maintenance of office equipment.
- Provide department leaders with a budget worksheet including previous year figures working alongside the Managing Director.
- Prepare and submit proposed budget for approval.
Minimum Requirements:
- At least 5 years experience working as an office manager.
- Spoken and written fluently in English and Arabic.
- Computer literate in MS Word, Excel, and other programs.
- Experience working in an office environment and supporting a team on project-based work.
- Self-motivated and resourceful, with the proven ability to multi-task and operate successfully under tight deadlines and time pressures.
- Enjoy a fast-paced, dynamic, challenging, and team-oriented work environment.
- Basic knowledge of accounting.
- Experience in public relations/marketing a plus but not a necessity.
- Strong writing, reading, listening, and speaking communication skills.
- Good interpersonal and teamwork skills.
- Ability to work with creative staff members and whip them into shape.
About The Company:
Miller Hay is a privately owned boutique recruitment consultancy specializing in providing clients with secretarial and professional office support staff. We are experienced in placing top-level Executive Assistants, Office Managers, Legal Secretaries, Administrators, and Receptionists on a permanent and contract basis. Our range of industry sectors includes banking and financial services, professional services, FMCG, and commercial as well as supporting the private offices of HNWI.
Located in the Dubai International Financial Centre (DIFC), our team is dedicated to supporting our clients in the region. With a passion for uncompromising quality, Miller Hay has a market-leading reputation for providing an honest, transparent, and personal service where the long-term needs of clients and candidates take priority over all else.
#J-18808-Ljbffr-
Initiative Management Associate
4 days ago
Abu Dhabi, Abu Dhabi, United Arab Emirates Abu Dhabi Investment Office Full timeWe are seeking a highly organized and detail-oriented individual to join our Abu Dhabi Investment Office team as a project coordinator.The successful candidate will contribute to the success of Abu Dhabi Industrial Strategy by coordinating project management activities and tracking performance metrics.Responsibilities include:Developing detailed action plans...
-
Office Manager
3 days ago
Abu Dhabi, Abu Dhabi, United Arab Emirates MD Real Estate Full timeResponsibilities:1. Manage the Managing Director's calendar, scheduling appointments, meetings, and events efficiently.2. Oversee office operations and procedures to ensure organizational effectiveness and efficiency.3. Coordinate office activities and operations to secure efficiency and compliance with company policies.4. Act as the primary point of contact...
-
Office manager
2 weeks ago
Abu Dhabi, Abu Dhabi, United Arab Emirates Abroad Work Full timeOffice Manager in Abu-Dhabi, UAE We are looking for an Office Manager to join our team in Abu Dhabi. The ideal candidate will be responsible for the day-to-day operations of the office and will ensure that all administrative tasks are completed efficiently and on time. The successful candidate should have excellent organizational skills and the ability to...
-
Office manager
3 days ago
Abu Dhabi, Abu Dhabi, United Arab Emirates Abroad Work Full timeOffice Manager in Abu-Dhabi, UAEWe are looking for an Office Manager to join our team in Abu Dhabi. The ideal candidate will be responsible for the day-to-day operations of the office and will ensure that all administrative tasks are completed efficiently and on time. The successful candidate should have excellent organizational skills and the ability to...
-
Office Manager
1 day ago
Abu Dhabi, Abu Dhabi, United Arab Emirates Adecco Careers Full timeOur client, a local organization based in Abu Dhabi, is urgently looking for a high powered Office Manager. For this role, your responsibilities will include but not limited to: Manage, organize and coordinate all administrative activities to facilitate the smooth running and function of the Chairman's Office and to ensure work is being executed...
-
Office Manager
10 hours ago
Abu Dhabi, Abu Dhabi, United Arab Emirates Miller Hay Full timeMy client, a leading media broadcasting house, is looking to recruit an Office Manager.- Organising travel and visas for the team- Coordinating with suppliers- Manage a team of admin staff including recruitment, performance management and training- Establish polices and procedures for the office- Monitor and buy supplies for the office- Host high profile...
-
Office Manager
3 days ago
Abu Dhabi, Abu Dhabi, United Arab Emirates Adecco Careers Full timeOur client, a local organization based in Abu Dhabi, is urgently looking for a high powered Office Manager. For this role, your responsibilities will include but not limited to: Manage, organize and coordinate all administrative activities to facilitate the smooth running and function of the Chairman's Office and to ensure work is being executed...
-
Office Manager
4 weeks ago
Abu Dhabi, Abu Dhabi, United Arab Emirates Al Sahraa Recruitment Services Full timePosition: Office Manager - Executive AssistantExperinces: 10 years in same field Employment: Full TimeWork location: Abu DhabiSalary : 0-9000 AED per month Job Description: We are seeking a highly organized and proactive individual to join our team as an Office Manager - Executive Assistant. In this role, you will be responsible for managing the day-to-day...
-
Office Manager
5 days ago
Abu Dhabi, Abu Dhabi, United Arab Emirates ACCEL HUMAN RESOURCE CONSULTANTS Full timeOne of our clients is looking to hire anOffice Managerto join their office in DMCC, Dubai.Job Responsibilities:You will play a crucial role in the Dubai Multi Commodities Centre (DMCC) for the smooth and efficient operation of a company.Key Responsibilities:Compliance with DMCC Regulations:Ensuring the company adheres to all DMCC rules and regulations,...
-
Office Manager
2 weeks ago
Abu Dhabi, Abu Dhabi, United Arab Emirates MD Real Estate Full timeResponsibilities:Manage the Managing Director'scalendar, scheduling appointments, meetings, and eventsefficiently.Oversee office operations and procedures to ensureorganizational effectiveness and efficiency.Coordinate officeactivities and operations to secure efficiency and compliance withcompany policies.Act as the primary point of contact between...
-
Office Manager
3 weeks ago
Abu Dhabi, Abu Dhabi, United Arab Emirates Miller Hay Full timeOur client is currently recruiting for an experienced Office Manager / Personal Assistant for the Managing Director's office.The right candidate will be responsible for the following duties:Set up procedures and policies for visitors.Organise to ensure that all procedures are conducted.Maintain the general filing system and file all correspondence.Keep...
-
Office Manager
4 days ago
Abu Dhabi, Abu Dhabi, United Arab Emirates Miller Hay Full timeOur client is currently recruiting for an experienced Office Manager / Personal Assistant for the Managing Director's office.The right candidate will be responsible for the following duties:1. Set up procedures and policies for visitors.2. Organise to ensure that all procedures are conducted.3. Maintain the general filing system and file all...
-
Office Manager
7 days ago
Abu Dhabi, Abu Dhabi, United Arab Emirates Miller Hay Full timeOur client is currently recruiting for an experienced Office Manager / Personal Assistant for the Managing Director's office. The right candidate will be responsible for the following duties: Set up procedures and policies for visitors. Organise to ensure that all procedures are conducted. Maintain the general filing system and file all correspondence. ...
-
Office Manager
2 weeks ago
Abu Dhabi, Abu Dhabi, United Arab Emirates Al Sahraa Recruitment Services Full timePosition: Office Manager ExecutiveAssistantExperinces: 10 years in same fieldEmployment: Full TimeWorklocation: Abu DhabiSalary : 09000 AED permonth Job Description:We are seeking a highly organized and proactive individualto join our team as an Office Manager Executive Assistant. In thisrole you will be responsible for managing the daytoday operationsof the...
-
Office Manager
5 days ago
Abu Dhabi, Abu Dhabi, United Arab Emirates ADSS Full timeKey responsibilities and accountabilities: Strategic and operational Provide comprehensive administrative support to the CEO, including calendar management, meeting coordination, and travel arrangements. Organize and prepare agendas, materials, and documentation for meetings, ensuring the CEO is well-prepared for all engagements. Maintain effective...
-
Office Manager
5 days ago
Abu Dhabi, Abu Dhabi, United Arab Emirates ADSS Full timeKey responsibilities and accountabilities:Strategic and operationalProvide comprehensive administrative support to the CEO, including calendar management, meeting coordination, and travel arrangements.Organize and prepare agendas, materials, and documentation for meetings, ensuring the CEO is well-prepared for all engagements.Maintain effective communication...
-
Office Manager
3 days ago
Abu Dhabi, Abu Dhabi, United Arab Emirates Skills Hub Recruitment Solutions Full timeWe are seeking a highly organized and proactive Office Manager to oversee daily operations and administrative functions. The ideal candidate will possess exceptional leadership skills, attention to detail, and the ability to multitask effectively in a fast-paced environment.Responsibilities:1. Oversee all office operations, including supply inventory...
-
Office Manager
3 days ago
Abu Dhabi, Abu Dhabi, United Arab Emirates Skills Hub Recruitment Solutions Full timeWe are seeking a highly organized and proactive Office Manager to oversee daily operations and administrative functions. The ideal candidate will possess exceptional leadership skills, attention to detail, and the ability to multitask effectively in a fast-paced environment. Responsibilities: Oversee all office operations, including supply inventory...
-
Office Manager
5 days ago
Abu Dhabi, Abu Dhabi, United Arab Emirates Irwin & Dow Full timeJob description / RoleEmployment: Full TimeBased at our client's Abu Dhabi office in the financial district, an opportunity has arisen to provide office and facilities management support for a private investment group. This position requires excellent English ability, and candidates should be a strong front of house ambassador with excellent personal...
-
Office Manager
1 day ago
Abu Dhabi, Abu Dhabi, United Arab Emirates Reap HR Consultancy Full timeWe are seeking a highly organized and detail-oriented Lady Personal Secretary Chinese Speaking to join our team at Reap HR Consultancy. As an Office Manager, you will be responsible for providing administrative support to our clients in Al Ain, including managing their schedules, coordinating travel arrangements, and drafting documents.You will also be...