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Operations Assistant

1 week ago

Abu Dhabi, Abu Dhabi, United Arab Emirates Basatin Landscaping SPLLC Full time

As an Operations Assistant, you will play a crucial role in supporting the operation manager in achieving timely completion of tasks with maximum accuracy and safety. This role requires strong organizational skills and attention to detail.

The key responsibilities of this position include:

  • Coordinate with project support and document control teams to ensure smooth project execution.
  • Prepare and manage project documentation and administrative tasks with high accuracy.
  • Support managers with daily administrative duties, ensuring that tasks are completed efficiently.
  • Provide general project support, including preparing monthly invoices.
  • Maintain correspondence related to projects, ensuring that all stakeholders are informed.
  • Compile data for tender submissions and coordinate with departments to ensure timely completion.
  • Prepare quotations and contracts for AMC, ensuring that all requirements are met.
  • Submit quotations to clients, following up on their status.
  • Prepare Purchase Orders and coordinate with suppliers, ensuring timely delivery.
  • FOLLOW UP ON POs AND LPOs TO OBTAIN REQUIRED APPROVALS AND/OR SIGNATURES.
  • COORDINATE WITH PROCUREMENT AND LOGISTICS FOR MATERIAL DELIVERY.
  • COORDINATE WITH THE ACCOUNTS DEPARTMENT FOR MONTHLY INVOICE POSTINGS.
  • GENERATE SALES ORDERS AND SUBMIT THEM TO THE FINANCE TEAM FOR INVOICING.
  • FILE ACKNOWLEDGED INVOICES FOR ACCOUNTS REFERENCE.
  • FILE DOCUMENTS SUCH AS MATERIALS REQUISITION, LOCAL PURCHASE ORDERS, DELIVERY NOTES, QUOTATIONS, AND INCOMING AND OUTGOING DOCUMENTS SENT BY FAX OR E-MAIL.
  • INPUT MATERIAL REQUISITIONS AND LOCAL PURCHASE ORDERS TO ENSURE DATA IS UP TO DATE AND ACCURATE USING MICROSOFT EXCEL.
  • MAINTAIN A HEALTHY & SAFE ENVIRONMENT AT THE WORKPLACE.

Educational Requirements:

Bachelor's Degree or Diploma.

Experience and Skills:

Minimum 1 year of experience.